Hale Building Interior Remodel - Phase II (3rd Floor Furniture)

The City of Pasadena is seeking a furniture vendor to complete the Hale Building Interior Remodel - Phase II project, specifically focusing on furnishing and installing private offices, workstations, and ancillary furniture for the third floor of the Hale Building located at 175 N. Garfield Ave. The procurement is a competitive bid opportunity released on February 6, 2025, with proposals due electronically through the City's eProcurement Portal by February 24, 2025, at 2:00 pm. Deliverables include a comprehensive furniture solution involving 24 workstations, multiple private offices, a conference room, and supporting spaces, with specific furniture types and configurations detailed in the project specifications. Manufacturers such as Herman Miller, Geiger, Bernhardt, and Knoll are pre-approved, with specific models and color/fabric selections outlined in the bid documents. Evaluation criteria will focus on the lowest responsive and responsible bidder, with the contract to be awarded for a one-year term and the total project budget for this phase set at $190,000.00. Bidders must provide detailed documentation including Department of Industrial Relations registration, equal employment opportunity forms, and a non-collusion declaration.

The contract opportunity includes several set-aside and compliance requirements, particularly emphasizing HUD Section 3 guidelines that prioritize employment and economic opportunities for low- and very low-income persons. Contractors must achieve specific labor hour benchmarks, including 25% of total labor hours worked by Section 3 workers and 5% by Targeted Section 3 workers. The project requires compliance with various city regulations, including the Living Wage Ordinance, minimum wage requirements, and local business preferences. Vendors must complete comprehensive forms demonstrating workforce diversity, non-discriminatory hiring practices, and legal status. The city will retain 5% of the contract amount until labor standards enforcement is completed. While no specific incumbent vendor is mentioned, the project involves integrating new furniture into the existing Hale Building infrastructure, with careful consideration of power, data, and technology requirements. Funding for the project is allocated through the Building Services Fund, with a total available budget of $3,247,941.65 across the broader project, though this specific furniture phase is budgeted at $190,000.00.