Hair Care Products - Canteen

The Colorado Department of Corrections (CDOC), through its Division of Colorado Correctional Industries (CCi) Canteen Services, is seeking a vendor to provide hair care products for resale in prison commissaries. The solicitation, IFB 2026000057, requires name-brand hair care products packaged exclusively in plastic containers, with 25 different product types ranging from shampoos to styling gels in various unit sizes. The contract will run from November 1, 2025, to June 30, 2026, with potential renewals for up to four additional one-year periods. Written inquiries are due by September 30, 2025, with final bids required by October 10, 2025, at 4:00 PM. A virtual public bid opening is scheduled for October 13, 2025, at 10:00 AM, with an anticipated Intent to Award to be published on October 29, 2025. Vendors must submit bids through bidnetdirect.com/cdoc, including required exhibits such as vendor information, W-9, price proposal, and vendor disclosure statement. Pricing must remain firm during the initial term, with potential annual increases up to 2.5% subject to CDOC approval.

The solicitation includes preferences for Service Disabled Veteran Owned Small Businesses (SDVOSB), with a goal of awarding at least 3% of contracts by dollar value to such businesses. Additional preferences exist for resident bidders, environmentally preferable purchasing, state agricultural products, and bidders using recycled plastics. Vendors must comply with specific packaging requirements, including prohibitions on glass or metal containers and alcohol-containing products. Deliveries will be accepted at the Canon City Prison Complex warehouse during specified hours, with strict guidelines on product availability and substitutions. While no specific budget range is explicitly stated, the solicitation indicates significant annual purchase volumes for each product, ranging from 54 to 9,333 units. The underlying mission of the contract extends beyond product procurement, aiming to enhance offenders' lives by providing work experience and offering a varied product assortment through the prison canteen system. Vendors must also adhere to comprehensive terms and conditions, including detailed provisions for performance, confidentiality, and potential federal funding compliance.