Gymnasium/Weight Room Equipment (Annual Contract)

The Savannah-Chatham County Public School System (SCCPSS) is seeking sealed bids for Bid 26-04, an annual contract for Gymnasium/Weight Room Equipment to be procured through their e-Procurement portal. The solicitation covers a comprehensive range of fitness equipment including adjustable benches, Olympic bars, change plates, bumper plates, medicine balls, dumbbells, racks, resistance bands, and specialized fitness equipment for school gymnasium and weight room facilities. Bids are due by July 22, 2025, at 2:00:00 p.m. (ET), with the contract initially set to terminate at 11:59:59:99 p.m. (ET) on the night before the twelve-month anniversary of contract execution. Bidders must meet minimum qualifications, including having a minimum of five continuous years of service provision, being licensed in Georgia, and maintaining required insurance coverage. The District will evaluate pricing on a line-item or unit-price basis, considering factors such as discounts, transportation costs, and life-cycle costs, with the ability to award line items to multiple bidders or select a single bidder.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises, though bidders must complete several compliance forms including E-Verify affidavits, lobbying disclosures, and debarment certifications. Contractors must be registered with the federal E-Verify program and comply with Georgia employment authorization regulations. The contract allows for potential price increases of up to 5% during renewal terms and provides options to extend the contract for two additional one-year periods. Insurance requirements are comprehensive, mandating commercial general liability, automobile liability, worker's compensation, and umbrella insurance with specified minimum coverage limits. While no specific budget range is explicitly stated, the annual contract structure suggests flexibility in procurement volume. Pricing must remain firm for ninety (90) days after bid receipt, and the District reserves the right to expand, reduce, or delete elements of the service as needed.