Gym Equipment Services

Texas Department of Motor Vehicles (TxDMV) is soliciting bids under IFB 608-27-80594 for the provision, installation, maintenance, and repair of commercial gym equipment at its Camp Hubbard Complex headquarters, with bids due November 12, 2026 at 3:00 p.m. Central. Questions are due today, November 2, 2026 at 12:00 p.m. Central. Respondents must identify any claimed preference eligibility under Texas Government Code on Exhibit A.

Scope covers cardio machines (treadmills, ellipticals, recumbent bikes, rowers, climbers, and ski ergometers), strength equipment (Smith machine, leg press, leg extension/curl, pulldown/seated row, and benches), free weights, resistance and functional accessories, and storage. The equipment list names Precor, Concept2, Troy, TAG, Torque, TRX, and Escape models. Pricing sheet Exhibit E carries 39 line items, each requiring a unit price. A zero or missing price on any line item renders the bid non-responsive. Pricing must include delivery, placement, installation, a one-year installed equipment adjustment, and a one-year repair and maintenance plan, with all labor, shipping, and materials built into the quoted price.

Respondents must be authorized to conduct business in Texas, demonstrate financial solvency, and be fluent in English. Required insurance includes workers' compensation, commercial general liability of $1,000,000 per occurrence and $2,000,000 general aggregate, commercial automobile liability of $1,000,000 combined single limit, and umbrella/excess liability of $5,000,000. Carriers must hold an A- or better A.M. Best rating and be licensed in Texas, and TxDMV must be named an additional insured on a primary and noncontributory basis. Submissions must include completed Exhibit A, Exhibit C (conflicts of interest disclosure), and acknowledgment of any addenda. Bid prices remain binding for 120 days after the bid deadline.

The initial term runs from the effective date through August 31, 2027, excluding the warranty period, and may be extended to allow delivery and installation. Contract start is anticipated November 18, 2026. Place of performance is 4000 Jackson Avenue, Austin, Texas 78731. TxDMV may award one or multiple contracts for best value, reject any or all responses, and cancel the solicitation. Electronic submissions go to Richard.oballo@txdmv.gov with a copy to purchasing@txdmv.gov, or respondents may deliver by hand or mail to the TxDMV Purchasing Section.