Gym Equipment

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Department of Criminal Justice Training (DOCJT), issued Request for Bid (RFB) 758 1900000222 for the procurement of gym equipment to be delivered to and installed at DOCJT's Funderburk Building in Richmond, Kentucky. This is a one-time purchase with no renewal options, requiring the procurement of ten Insignia Series weight lifting machines (Assist Dip Chin, Biceps Curl, Chest Press, Calf Extension, Fly/Rear Delt, Lateral Raise, Seated Leg Curl, Seated Leg Press, Shoulder Press, and Triceps Press) plus two additional weight stacks for the Chest Press and Seated Leg Press machines. All equipment must meet professional-grade gym quality standards with full weight stacks and shrouds, as the facility anticipates daily usage by 300 or more people, with safety and dependability identified as critical requirements. Vendors must provide complete installation during normal business hours (Monday through Friday, 7:00 AM to 4:30 PM EST), instruction and operating manuals for all equipment, and manufacturer warranty coverage, with all pricing quoted on an FOB Destination Freight Prepaid and Allowed basis, exclusive of federal excise taxes and Kentucky sales or use taxes. The solicitation was released on September 28, 2018, with written questions due by October 4, 2018 at 3:00 PM EST and bids due by October 12, 2018 at 1:30 PM EST; bidders proposing alternative brands or specifications must submit descriptive literature for equality verification or risk non-responsive status. Award will be made on a best value basis using measurable criteria: price (90 points) and installation time in working days (10 points), with the lowest-priced bidder receiving maximum price points and subsequent bids scored proportionally, and a one percent deduction per day applied to invoices for each day the vendor fails to meet the contracted installation date.

Kentucky resident bidders receive reciprocal preference against nonresident bidders registered in states providing such preferences, and qualified bidders including Kentucky Correctional Industries and Kentucky Industries for the Blind receive preference points equal to 20 percent and 15 percent respectively of the maximum points available. Vendors must submit one signed original bid response under sealed cover to the Office of Procurement Services at the Capitol Annex in Frankfort, Kentucky, and include all mandatory submission documents including a signed face of solicitation, completed bid information, Kentucky tax registration application, certificate of authority for foreign entities, and required affidavits and EEO forms as applicable. All bids must remain valid for a minimum of 60 days after the bid due date, and Commonwealth Buyer Jennifer Taylor serves as the sole point of contact for all communications regarding this procurement at 502-564-4510. Past vendor performance may be considered in award determinations, and vendors with poor performance records within the last 12 months may be deemed non-responsible. The specific budget or award value for this procurement is not disclosed in the available solicitation documents, though all pricing must be all-inclusive of equipment, delivery, complete installation, and manufacturer warranty coverage.