Guided tours, bus wrapping and transportation (fleet) services RFQ

The Washington Convention and Sports Authority, doing business as Events DC, is soliciting quotes for RFQ #25-S-005 to provide comprehensive guided tours, bus wrapping, and transportation (fleet) services throughout the DC Metropolitan Area. The procurement seeks qualified contractors to deliver three primary services: guided tours with historical commentary, bus wrapping services, and transportation using various vehicle types including SUVs, sprinters, minibuses, and coach buses. The base contract term runs from the award date through September 30, 2025, with four potential one-year renewal periods. Bidders must possess at least three years of experience, hold Federal Motor Carrier Safety Administration certification, and maintain appropriate licensing. Evaluation criteria will focus on pricing, with bidders required to submit fixed rates for services and offer prices comparable to their most favored customers, and potential additional preference points for certified business enterprises.

The solicitation includes several set-aside and preference provisions that favor specific business types, offering up to 12 preference points for small businesses, resident-owned businesses, veteran-owned businesses, and other designated enterprise categories. Events DC mandates that 35% of the contract value be awarded to certified small businesses, and for contracts exceeding $300,000, 51% of hired personnel must be District of Columbia residents. Contractors must also submit comprehensive documentation including an Equal Employment Opportunity Policy Statement, Tax Certificate of Good Standing, and a disclosure of any relationships with WCSA Board members. Bidders are required to provide detailed insurance coverage with specific minimum limits across multiple categories, including commercial general liability, umbrella liability, automobile liability, workers' compensation, and cyber liability. While a specific contract value is not explicitly stated, the comprehensive requirements and multi-year potential suggest a significant procurement opportunity for qualified transportation and tour service providers.