Guardrail Maintenance Repair-Supplemental D7

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, on behalf of the Division of Maintenance, is issuing a Request for Bid (RFB) for a supplemental master agreement contract for guardrail and cable barrier maintenance and repair services in District 7. This supplemental procurement covers comprehensive repair and maintenance services for steel W-beam guardrail systems, cable barrier systems (Brifen, Gibraltar, or Valitar), and associated components including posts, offset blocks, terminal sections, and end treatments. The 101 line items detailed in the bid sheet encompass installation, maintenance, and removal services, with estimated usage quantities ranging from 1 unit to 150,000 linear feet. Successful contractors must provide all equipment, labor, materials (unless supplied by the Department), and incidentals necessary to complete repairs, with work commencing within 15 working days of standard requests or within 24 hours for emergency repairs, subject to $1,000 per day penalties for non-compliance. Contractors must complete manufacturer-provided cable barrier maintenance and repair training within 90 days of award. Electronic bid submission through the Kentucky Vendor Self Service portal (https://vss.ky.gov) is required by May 29, 2024, at 1:30 PM Eastern Time, with an anticipated award date of June 1, 2024. Evaluation will be based solely on price, with the lowest responsive and responsible bidder receiving the maximum 100 points. The initial contract period runs from award through March 31, 2025, with four optional one-year renewal periods available.

Bidders currently holding the primary District 7 Master Agreement are explicitly excluded from submitting bids on this supplemental contract. Kentucky resident bidders are eligible for reciprocal preference equal to preferences given by nonresident bidders' home states, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and certain nonprofit agencies serving individuals with severe disabilities receive additional preference points. All bidders must submit required affidavits regarding resident status, illegal immigrant prohibitions, subcontractor information, and qualified bidder status where applicable. Contractors must maintain General Liability Insurance with $1,000,000 per occurrence limits and Kentucky workers' compensation insurance, with ACORD certificates required within ten days of notice of intent to award. Pricing is quoted F.O.B. Destination Freight Prepaid and Allowed, with vendors bearing all freight charges, and no price increases are permitted during the first 12 months, with only one increase allowed thereafter based on industry-wide justification and requiring 30 days' written notice. The specific award value or budget range is not provided in the available solicitation documents; pricing will be determined competitively based on vendor submissions on the detailed bid sheet.