Guardrail Maintenance Repair-Supplemental D6

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, issued a Request for Bid (RFB) for Guardrail Maintenance Repair-Supplemental D6 covering District 6 maintenance services. This supplemental master agreement procurement seeks qualified contractors to provide comprehensive guardrail and cable barrier maintenance, repair, and installation services including steel W-beam guardrails, timber guardrail posts, offset blocks, terminal sections, end treatments, bridge connectors, and cable barrier systems (Brifen, Gibraltar, and Valitar brands). The solicitation encompasses 101 distinct line items with estimated usage quantities ranging from 1 unit to 150,000 linear feet, with work measured in units such as each (EA), linear feet (LNFT), and hours (HR). Contractors must attend manufacturer-sponsored maintenance and repair training within 90 days of award and cannot perform cable barrier repairs until training is completed. All work must comply with 2019 Kentucky Transportation Cabinet Standard Specifications for Road and Bridge Construction, with repairs required to begin within 15 working days of request or within 24 hours for emergency repairs. The procurement was posted on May 22, 2024, with an initial closing date of May 22, 2024, extended to May 28, 2024, and further modified on May 22, 2024 (Addendum 2) to answer vendor questions and remove line items 100-109 pertaining to aluminum handrail systems; bids were due electronically by May 30, 2024, at 1:30 p.m. Eastern Time through the Kentucky Vendor Self Service eProcurement system, with a tentative award date of June 1, 2024. Evaluation is based solely on price as the sole criterion worth 100 points, with the award made to the lowest-priced responsive and responsible bidder; unit prices must be quoted F.O.B. Destination Freight Prepaid and Allowed, with pricing submitted on the bid sheet and entered in the eProcurement system at $0.01 with zero delivery charges as a placeholder.

The vendor currently holding the District 6 Master Agreement is excluded from bidding on this supplemental contract. Kentucky resident bidders may claim reciprocal preference if the nonresident bidder's state grants preference to its own residents, and qualified bidders receive preferences including Kentucky Correctional Industries (20 percent preference), Kentucky Industries for the Blind, and qualified nonprofit organizations serving individuals with disabilities (15 percent preference) in accordance with KRS 45A.490-494 and 200 KAR 5:410. The successful bidder must maintain Contractor's General Liability Insurance with limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with an ACORD certificate provided within ten days of notice of intent to award. The contract period begins upon award and expires March 31, 2025, with four optional one-year renewal periods available; price increases are prohibited during the first twelve months of the contract and limited to one increase thereafter based on documented industry-wide price changes subject to Division of Purchases approval, with 30 days' written notice required. The solicitation does not specify a total contract value or budget range; however, scrap metal credits of $1.00 per linear foot apply for damaged guardrail retained by the contractor, and the Commonwealth reserves the right to cancel the solicitation at any time. Failure to begin work within the required response period may result in Commonwealth deductions of $1,000 per day from contractor invoices.