Guardrail Maintenance and Repair - D11 - Secondary

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, issued a Request for Bid (RFB) for Guardrail Maintenance and Repair services in District 11, covering Bell, Clay, Harlan, Jackson, Knox, Laurel, Leslie, and Whitley Counties. This master agreement solicitation seeks all equipment, labor, and materials necessary to repair, realign, and install steel W-beam guardrail, posts, offset blocks, end treatments, terminal sections, and bridge end connectors in accordance with 2019 Kentucky Transportation Cabinet Standard Specifications. The bid sheet encompasses 110 line items covering comprehensive work including lane and shoulder closures, guardrail installation and removal, post installation in various heights and materials, offset block installation, terminal section installation, crash cushion installation and repair, end treatment installation and maintenance, bridge guardrail connections, delineators, thrie beam guardrail systems, and aluminum handrail installation, with estimated usage quantities ranging from 5 to 100,000 units depending on the specific line item. Vendors must bid all line items within the district to be considered for award and must submit completed bid sheets as attachments through the Kentucky Vendor Self Service portal, with $0.01 entered as the unit price in the system. The deadline for written questions was November 17, 2023, at 3:30 p.m. Eastern Time, with the Commonwealth's response posted by November 20, 2023; bids closed on November 27, 2023, at 1:30 p.m. through electronic submission only, with a tentative award date of December 6, 2023. Award will be made to the responsive bidder offering the lowest price for all line items, and contractors must maintain general liability insurance with minimum limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with certificates provided within ten days of the notice of award.

The solicitation explicitly excludes vendors currently holding a guardrail repair master agreement with the Commonwealth, indicating this is a supplemental agreement to existing guardrail repair contracts already in place. The incumbent vendor appears to be Eden Fence (Vendor Customer Code VC0000093662), though this entity is restricted from bidding on this opportunity. The initial contract period runs from December 1, 2023, through November 30, 2024, with options to extend for four additional one-year periods subject to written approval from both the vendor and the KYTC Division of Purchases. Pricing is firm for the first twelve months, with only one price increase permitted during the contract period that must be justified by industry-wide changes and require a minimum thirty-day written notice; price decreases must be reported to the Division of Purchases immediately. Contractors must begin repair work within fifteen working days of the engineer's request, or within twenty-four hours for emergency repairs, with damages of $1,000 per day assessed for failure to meet response timelines. Additionally, vendors are responsible for securing a storage site within the district for guardrail materials and must comply with all underground utility location requirements under the Underground Facility Damage Prevention Act of 1994, and all vendors must complete and submit a notarized Annual Affidavit for Bidders, Offerors and Contractors attesting to compliance with Kentucky campaign finance laws.