Group Term Life, Accidental Death, Long and Short Term Disability and Dismemberment

Orange County, Florida, through its Procurement Division, is soliciting proposals for a comprehensive Group Term Life, Accidental Death, Long and Short Term Disability and Dismemberment insurance contract (RFP #Y24-1002-KK) effective January 1, 2025. The procurement seeks to provide insurance services for multiple county agencies, including the Board of County Commissioners, Comptroller's Office, Central Florida Research Park, and Supervisor of Elections, covering approximately 5,000 employees. Key insurance products include basic life insurance (up to $200,000), additional life insurance (up to $300,000), accidental death and dismemberment (AD&D) coverage, long-term disability (providing 60% of earnings with a $10,000 monthly maximum), and short-term disability with various plan options. Proposers must meet specific qualifications, including an A.M. Best financial strength rating of A or better and a financial size category of Class X or higher. The solicitation requires electronic submission through the OpenGov e-Procurement Platform, with proposals due by 4:00 PM EST on Tuesday, June 25, 2024, and a deadline for questions on May 10, 2024, at 5:00 PM EST.

The county has established goals for minority and women-owned business enterprise (M/WBE) participation at 24% of the contract value and encourages the hiring of dislocated workers, offering bonus points for such commitments. Potential respondents must create a free account on the OpenGov Platform and ensure all submitted electronic files are in common formats such as Microsoft Word, Excel, PowerPoint, or PDF. The current insurance program is administered by Standard Insurance Company, with the existing contract covering multiple employers and providing comprehensive insurance options. The procurement seeks a five-year contract term with potential rate caps for years four and five, and the current monthly premiums total approximately $169,399.19. Proposers will be evaluated on their ability to provide secure online portals, flexible billing formats, comprehensive claims management, medical underwriting services, and dedicated account management, with a focus on meeting the county's specific administrative and coverage requirements.