Grounds maintenance, WUD easements, term contract

Palm Beach County is soliciting bids for grounds maintenance services on Water Use District (WUD) easement properties under a term contract, with proposals due October 22, 2026. An Aspiring Professionals Initiative (API) goal applies; all prime contractors and subcontractors must complete and submit OSBD Schedules 1, 2, and 2(a) to be considered responsive.

The scope encompasses routine landscaping, vegetation management, mowing, and general grounds upkeep across multiple easement locations maintained by the water utility district. Performance standards address aesthetic and functional conditions of easement areas. Specific quantities, site locations, and service schedules are detailed in the contract document. Compensation is structured on a unit-rate or fixed-fee basis tied to completed work and area coverage.

Prime contractors must designate all subcontractors and subconsultants as either SBE (Small Business Enterprise) or Non-SBE, with corresponding work percentages or dollar amounts. Subcontractors must detail specific work to be performed or materials supplied with applicable line item numbers. During performance, the prime contractor submits Schedules 3 and 3(a) with each payment request to track subcontracting amounts, approved change orders, amounts drawn, and payment dates. Schedule 4, a notarized form documenting actual payments to each subcontractor, must be submitted separately for each subcontractor and each payment disbursement.

The contract includes performance standards, insurance requirements, and compliance with district specifications. Contract duration and renewal or extension options are specified in the solicitation document. Funding derives from the water utility district's operational budget, with payments issued upon satisfactory completion of contracted services. Additional vendor and SBE information is available on the OSBD website at https://pbc.gov/pbcvendors.