Grounds Maintenance Services for Brooks Landfill, Chapin LFG Collection Area, & John's Sludge Pond

The City of Wichita is requesting proposals for landscaping and grounds maintenance services at Brooks Landfill, Chapin Landfill Gas Collection Area, and John's Sludge Pond under an RFP due October 9, 2026 at 10:00 a.m., with a pre-proposal conference scheduled for September 29, 2026 at 9:30 a.m. at Brooks Landfill. A 10% evaluation weighting applies to Small & Emerging Business Enterprise (S/EBE) participation.

Respondents may bid three service groups individually or in combination. Group 1A addresses mowing and weed control at Brooks Landfill (approximately 2,128 acres annually); Group 1B covers mowing and weed control at Chapin (approximately 33.6 acres annually); and Group 1C covers mowing and weed control at John's Sludge Pond (approximately 8.1 acres annually). Group 2 encompasses cap maintenance including erosion and settlement repair (up to 20,000 tons annually), fertilization (304.8 acres total), seeding (up to 200 acres annually), and erosion matting (up to 25,000 square yards annually). Group 3 provides miscellaneous landscaping services on an hourly basis not to exceed 200 man-hours annually.

Respondents must hold a Kansas Department of Agriculture pesticide applicator license in categories 3-A, 3-B, and either 6 or 7-C for Group 1 proposals and demonstrate a minimum of one year's experience in similar services. Insurance requirements include Commercial General Liability at $1,000,000 per occurrence and $2,000,000 aggregate, Comprehensive Automobile Liability at $1,000,000 per occurrence, and statutory Workers' Compensation coverage.

The contract term is one year with four one-year renewal options available by mutual agreement. Pricing must be broken down by cost per acre for Groups 1 and 2 and hourly rates for Group 3. Evaluation weights technical qualifications and resources at 30%, project understanding at 20%, demonstrated ability at 15%, proposed cost at 15%, ability to meet terms at 10%, and S/EBE participation at 10%. The City reserves the right to award to one or multiple firms and is not obligated to select the lowest-cost proposal. Written questions are due October 2, 2026 at 3:00 p.m. Award is anticipated in November 2026.