Grounds Maintenance-Dept of Ag Hdqtrs & Lab

The Kansas Department of Administration's Procurement and Contracts division is seeking a grounds maintenance services contract for the Department of Agriculture Headquarters and Laboratory facilities located in Manhattan, KS. The procurement is an Invitation for Bid (IFB) with event number EVT0010047, soliciting comprehensive maintenance services including lawn care, tree and shrub maintenance, landscape maintenance, irrigation system maintenance, and snow removal. Qualified vendors must possess a State of Kansas Applicators License and demonstrate a minimum of three years of relevant experience, supported by three professional references. The mandatory pre-bid conference is scheduled for February 4, 2025, at 1320 Research Park Dr., with questions due by February 11, 2025, and final bid submissions due by March 4, 2025, at 2:00 PM. The contract will cover five years, from April 2, 2025, through April 1, 2030, with pricing to be submitted on a per-occasion basis for various service categories such as mowing (estimated 15 cycles annually), chemical applications, landscape work, irrigation maintenance, and snow removal at different accumulation levels. Award will be made to the lowest responsible bidder based on conformity with specifications and additional evaluation criteria.

The procurement includes several set-aside and preference opportunities for disadvantaged businesses, specifically offering bidder preferences for certified businesses and disabled veteran-owned enterprises. Vendors must submit several mandatory forms including Tax Clearance Certificates from the Kansas Department of Revenue, Immigration Reform and Control documentation, Sexual Harassment forms, and Boycott of Israel certifications. Political subdivisions are permitted to utilize the resulting contract, though they must manage payments directly with the vendor. While specific budget ranges are not explicitly detailed, the comprehensive nature of the maintenance services suggests a substantial multi-year contract value. The state will accept payments via procurement card (P-Card/Visa), providing flexibility in financial transactions. No incumbent vendor information is provided in the available documentation, and no specific infrastructure integration requirements are noted beyond the standard maintenance service expectations for the Department of Agriculture's headquarters and laboratory facilities.