Grinding Services for Yard Waste

The City of Dallas Department of Sanitation Services is soliciting bids to establish a three-year Indefinite Quantity (ID/IQ) service price agreement for grinding and processing clean wood waste and contaminated yard waste, with services to be ordered on an as-needed basis. The contractor must provide mobile industrial-grade grinding equipment capable of processing materials at throughput rates of 30 tons per hour for clean wood waste and 20 tons per hour for contaminated yard waste, with all equipment meeting EPA Tier 4 emissions compliance standards. Key qualifications include a minimum of three years of continuous commercial-scale yard waste grinding experience with at least three completed projects of 500 cubic yards each, and bidders must provide three client references from the past 24 months. Performance requirements mandate 95% compliance for mobilization within 48 hours, 90% compliance for daily production meeting contracted rates, and 100% compliance for contamination reporting within two hours. A pre-bid conference is scheduled for March 10, 2026, at 11:00 AM via Microsoft Teams, with written questions due by March 13, 2026, at 5:00 PM and bid submissions due by March 27, 2026, at 1:00 PM. The contract commencement date is July 11, 2027, with a completion date of July 10, 2030, and the contractor must comply with a wage floor rate of $23.06 per hour for all employees and maintain comprehensive documentation including weekly electronic manifests, daily operational logs, and monthly summary reports.

The City applies a local preference program allowing Dallas-based firms within five percent of the lowest bid for service contracts under $500,000 to be considered for award, and no specific set-aside designations for disadvantaged enterprises are mentioned in the solicitation documents. A $100 bid security is required, and award will be made to the lowest responsive and responsible bidder. All prices must remain firm for the initial three-year contract term, with price adjustments considered only at renewal or extension at the City's sole discretion. Contractors must maintain comprehensive insurance coverage including Workers' Compensation with $500,000 Employers Liability minimums per accident, $500,000 Business Automobile Liability Insurance, $1,000,000 per occurrence Commercial General Liability Insurance with $2,000,000 aggregates, and $1,000,000 Environmental Impairment/Pollution Liability Insurance per claim if applicable. The initial contract amount is estimated at $3,200,000 for the three-year term, with an additional $250,000 estimated for each of the two one-year renewal options, totaling a potential contract value of $3,700,000. The City reserves the right to terminate the agreement with 30 days written notice and may cancel for unsatisfactory service performance or failure to meet contract requirements.