Greene County School System Landscaping Proposal

Greene County School System in Georgia is soliciting proposals through a Request for Proposal (RFP) for comprehensive landscaping maintenance services across eight school district properties, including Carson Middle School, Greene County Elementary School, Greene County High School, the Corry Boston Jackson Central Office Complex, Old Union Point Facility, Greene County History Museum, Old GES School Site, and Greene County Bus Facility, encompassing approximately 82 acres of mowable and landscaped areas. The procuring jurisdiction is Greene County (FIPS Code: 13133) in the state of Georgia. Services required include weekly grass cutting, edging, weed control, and chemical treatments from April through October, with bi-monthly maintenance from November through March, plus additional services including pine straw application, fertilization, tree and shrub pruning, annual plantings, irrigation repairs, and fire ant control. Proposals are evaluated on a 100-point scale comprising firm reputation and references (15 points), adherence to RFP requirements (20 points), location preference for Greensboro or Greene County headquarters/branch offices (20 points), past performance with Greene County School System or nearby school districts and municipalities (20 points), and project cost using a lowest-price formula (25 points). Contractors must provide evidence of Commercial General Liability insurance with minimum limits of $1,000,000 per occurrence, Automobile Liability coverage of $1,000,000 per accident, and Workers' Compensation coverage per Georgia statutory limits, along with a valid Georgia business license, E-Verify compliance documentation, and a Georgia Security and Immigration Compliance Affidavit. A mandatory pre-proposal conference was held on October 14, 2025, at 10:00 AM at the Board of Education office located at 101 East Third Street, Greensboro, Georgia 30642. Written questions were due by 5:00 PM on October 17, 2025, with answers posted by October 21, 2025. Proposals must be submitted in sealed envelopes and hand-delivered or mailed to arrive no later than 2:00 PM EST on October 31, 2025, with contract award projected for November 21, 2025, and service implementation commencing the same date.

The RFP contains no specific set-aside designations or restrictions limiting response to disadvantaged enterprises, women-owned businesses, or other protected classifications, allowing any qualified contractor meeting the stated requirements to submit proposals. No incumbent contractor or current vendor is identified in the solicitation materials, indicating this may be a new contract or a re-compete following the expiration of a previous agreement. Pricing shall be submitted as a lump sum annual fee divided into twelve equal monthly payments billed at month-end, with proposers also required to provide unit pricing for full-service cuts across all facilities, special event service calls at an hourly rate per person, fall and spring annual plants per flat installed, additional pine straw applications per bale installed, and irrigation repair service calls at an hourly rate per person. The contract term is one year with an option to renew for a total of three years. While the RFP does not explicitly state a total contract value or budget range, the scope encompasses approximately 82 acres requiring weekly and bi-monthly maintenance services, suggesting a substantial annual contract value typical for school district landscaping operations. Seven landscaping contractors attended the pre-bid meeting, including GreenWorks Ecoscape, Easley Yard Care, Tri Scapes, Grand Landscapes, J.W. Professional Services LLC, Williams Quality Cleaning, and Dame Landscaping and Lawn Care LLC, indicating active market interest in the opportunity.