Grease traps maintenance (renewable contract) due 06/24 2:00PM; opens 06/25 11:00AM; 06/11 9:30AM pre-bid meeting - addendum no. 1

The University of Louisiana at Lafayette has issued an Invitation to Bid (ITB) for grease traps maintenance services across its campus, seeking a contractor to perform comprehensive grease line and trap maintenance from July 1, 2025 through June 30, 2026, with potential renewal for four additional twelve-month periods. The solicitation requires the selected vendor to jet/clean grease lines and pump out grease traps at multiple campus locations, including the Student Union, Conference Center, Cafe Fleur de Lis, Heritage Buildings, Abdalla Hall, Day Care Center, Smoothie King, Hamilton Hall, Baseball Stadium, and Cajun Field Football Stadium. Contractors must provide a total price for servicing grease traps ranging from 200 to 3500 gallons with pump-out frequencies of 1-4 times per year. Bidders are required to be licensed under Louisiana R.S. 37:2150-2163 in a plumbing specialty classification and must provide a certificate of insurance. Key dates include a pre-bid meeting on June 11, 2025 at 9:30AM, electronic bid submissions due by June 24, 2025 at 2:00PM, and a Zoom bid opening on June 25, 2025 at 11:00AM.

The procurement does not specify specific set-aside designations or restrictions for disadvantaged enterprises. The university will pay on NET 60 terms and is exempt from Louisiana state and local sales taxes. The contract structure allows for flexible awarding, permitting the university to award on an individual item basis, a combination of items, or as a total package to one vendor. The university reserves the right to increase or reduce quantities and to terminate the contract with 30 days' notice if services are deemed unsatisfactory. While specific budget ranges are not explicitly detailed, the comprehensive nature of the service covering multiple campus locations suggests a potentially significant contract value. The multi-year renewal option also indicates the potential for a long-term, stable contract opportunity for the selected vendor, with the possibility of serving the university's grease trap maintenance needs for up to five consecutive years.