Grease Trap Pumping Service - Central Regional Jail

The West Virginia Division of Corrections and Rehabilitation, on behalf of Braxton County, is procuring grease trap pumping services for the Central Regional Jail facility located at 1255 Dyer Hill Road, Sutton, West Virginia through Agency Request for Quote (ARFQ) solicitation number ARFQ 0608 DCR2200000041. The procurement seeks to establish an open-end contract for monthly grease trap pumping service compatible with a 1500-gallon grease trap, with an estimated quantity of 12 service calls annually on an as-needed basis. Vendors must provide a unit cost per service call, with pricing entered electronically through wvOASIS or as an electronic document, and the contract will be awarded to the vendor offering the lowest overall total cost. Standard orders must be delivered within 15 working days and emergency orders within 5 working days, with all delivery costs included in the bid price on an F.O.B. destination basis. Vendors must designate a primary contract manager available during normal business hours, certify sufficient inventory capacity to fulfill contract obligations, and provide quarterly reports and annual summaries detailing purchases. Critical deadlines include a question submission deadline of September 3, 2021, a mandatory pre-bid meeting (attendance required or automatic bid disqualification), and a bid closing date of September 13, 2021, at 4:00 PM, with bid opening scheduled for September 14, 2021, at 10:00 AM EST. Inquiries should be directed to Herbert Mickey Skeens at (304) 558-2350 or herbert.m.skeens@wv.gov, with Nathan Mitchell (nathan.k.mitchell@wv.gov) identified as the additional buyer contact.

No set-aside designations for disadvantaged enterprises or restrictions limiting types of organizations are specified in the solicitation documents. Prior to contract award, vendors must be properly registered with the Agency and comply with the State of West Virginia Purchasing Affidavit requirements, certifying they are not in default on monetary obligations owed to the state or political subdivisions and that neither they nor related parties owe debts exceeding one thousand dollars in aggregate or are in employer default status. Vendors must maintain commercial general liability insurance, automotive liability insurance, and builders risk insurance equal to 100 percent of contract value, with the State listed as an additional insured, and must provide performance bonds, labor/material payment bonds, and maintenance bonds (two years), each in the amount of 100 percent of contract value, prior to award. The contract term extends for one successive one-year period with three successive renewal periods of one year or shorter, subject to mutual written consent of both the Agency and Vendor, with pricing firm for the life of the contract. No incumbent vendor information or specific award values or budget ranges are disclosed in the solicitation documents. The State of West Virginia is exempt from all taxes, and vendors are responsible for all applicable sales, use, and personal property taxes.