Grease Trap Pumping and Maintenance Services

Atlanta Public Schools (APS), the seventh-largest school system in Georgia, has issued an Invitation for Bid (IFB) for district-wide grease trap pumping and maintenance services across approximately 87 public, charter, and partner schools serving approximately 51,000 students. The contractor will be responsible for comprehensive grease trap maintenance services including pumping inside grease traps at minimum frequencies of every 14 days, pumping outside grease traps and drums or barrels at minimum frequencies of every 90 days, cleaning interior baffles and lids, jetting or rodding upstream and downstream lines, checking for proper flow and operational functionality, resealing lids, and providing unit pricing for cost per gallon pumped and cost to clean a single grease trap including chemical treatment and labor. The contractor must maintain a 24-hour customer service hotline, schedule all services through APS's Nutrition Services Department, fulfill emergency cleaning requests within two hours of notification, and maintain comprehensive manifests and records for three years while complying with City of Atlanta Code of Ordinances and all applicable state and federal regulations. Qualified contractors must obtain all necessary permits and licenses for waste hauling and disposal, maintain required insurance coverage including Worker's Compensation (statutory limits), Comprehensive General Liability ($2,000,000 aggregate), Automobile Liability ($1,000,000), Umbrella Liability ($1,000,000/$2,000,000), and Sexual Abuse and Molestation Liability ($1,000,000/$2,000,000), complete a background check for a $45 fee, and comply with Georgia House Bill 87 E-Verify requirements. Bids are due by 11:00 a.m. ET on January 5, 2026, submitted online only through the Bonfire platform at https://aps.bonfirehub.com/opportunities/204928, with the deadline for written questions being December 12, 2025 at 2:00 p.m. ET and responses posted by December 19, 2025. The initial contract term is one year with options to renew up to four additional one-year periods, and pricing must remain firm for one year from the award date.

The solicitation does not specify any set-aside designations or restrictions on the types of organizations that can respond, nor does it identify any incumbent vendors or current contractors. No disadvantaged enterprise preferences or small business set-asides are mentioned in the available documentation. There is no specific award value or budget range disclosed in the solicitation materials. APS intends to make one award, though it reserves the right to make multiple awards or no award. Service frequency requirements will begin within 20 working days of award, with subsequent pumping cycles completed within 20 working days of the scheduled date, and contractors must bear complete financial responsibility for any environmental cleanup and remediation costs resulting from negligence.