Site Visit* Grease Trap Cleaning - DOC - Addendum No. 1 - Adding Site Visit Language & Vendor Questions & State

The Louisiana Department of Corrections is soliciting bids for a grease trap cleaning service contract for the Dixon Correctional Institute (DCI) located in Jackson, LA. The procurement is an Invitation to Bid (ITB) with solicitation number 3000024833, seeking a contractor to perform quarterly cleaning of three 1,000-gallon grease traps located in the Main Kitchen, Compound 3, and Compound 4. The successful vendor must utilize a vacuum truck with a minimum 2,000-gallon tank and 3-inch suction hose, removing fats, oils, grease (FOG), sludge, and hardened buildup while complying with LA Admin. Code 1005 N. 4C Grease Traps regulations. Cleaning services must be performed during non-peak hours (Monday-Friday, 7:00 am-10:00 am and 1:00 pm-4:00 pm) to minimize meal service disruptions. The contract will be awarded to the lowest responsive, responsible bidder, with an initial period from July 1, 2025 or date of award through June 30, 2026, and potential for two additional 12-month renewals. The bid opening is scheduled for June 17, 2025 at 10:00 AM CST, with online bidding available through the LaGov vendor portal.

The solicitation does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must undergo a vendor security clearance process, which includes mandatory background checks, ID card issuance, and tool/vehicle inventories for personnel entering prison grounds. Payment will be processed electronically, using LaCarte procurement cards for purchases under $5,000 and Electronic Funds Transfer (EFT) for larger amounts. Vendors must provide comprehensive insurance coverage, including workers' compensation, commercial general liability, and automobile liability with specific minimum coverage amounts. While no incumbent vendor is mentioned, the contract requires strict adherence to operational protocols and security requirements specific to correctional facility environments. The total contract value is not explicitly stated, but the potential three-year duration suggests a significant service commitment. Interested vendors must carefully review all attached documents, including the Special Terms and Conditions and Online Bidding Instructions, to ensure full compliance with the solicitation requirements.