Addendum No. 1 - Adding Site Visit Language & Vendor Questions.pdf
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- Solicitation number
- 3000024833
- Issued by
- East Feliciana Parish, Baton Rouge City, Louisiana
About this file
This document is Addendum No. 01 issued by the Louisiana Office of State Procurement for the Invitation to Bid (ITB) Number 3000024833, specifically for Grease Trap Cleaning services at the Department of Corrections - Dixon Correctional Institute (DOC-DCI). The addendum modifies the original solicitation by adding a non-mandatory site visit option, with vendors able to contact William Bunch at 225-634-6101 or william.bunch2@la.gov to schedule a site visit and inspect the job location prior to bidding. The bid is scheduled to open on June 17, 2025, at 10:00 AM CT, and the addendum provides guidance for vendors who have already submitted bids or need to make revisions based on the new site visit information.
The addendum emphasizes that vendors should inspect the job site to verify measurements and supplies needed, and if they find any discrepancies or errors in the specifications, they must bring these to the attention of the Office of State Procurement personnel before the bid opening. The document includes provisions for acknowledging the addendum, with options for vendors to confirm receipt without changes or to submit revisions if necessary. The addendum is officially made part of the referenced solicitation, and the State reserves the right to request a completed acknowledgement at any time, with failure to execute an acknowledgement not relieving the bidder from complying with the bid terms.
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Text version
Office of State Procurement State of Louisiana
Division of Administration
JEFF LANDRY
GOVERNOR
TAYLOR F. BARRAS
COMMISSIONER OF ADMINISTRATION
1201 N. Third Street D Suite 2-160 D Baton Rouge, Louisiana 70802-5243 D (225) 342-8010 An Equal Opportunity Employer
June 04, 2025
ADDENDUM NO. 01
Your reference is directed to RFx Number 3000024833 for the Invitation to Bid (ITB) for the State of Louisiana – Grease Trap Cleaning for DOC-DCI, which is currently scheduled to open at 10:00 AM CT on 06/17/25.
The following change is to be made to the referenced solicitation:
RFx Title Currently Reads: Grease Trap Cleaning for DOC-DCI
RFx Title Changed to Read: *Site Visit* Grease Trap Cleaning – DOC
Questions from the Vendor and State’s Responses:
Vendor Question 1. How would I set up a site visit at DCI? So that we can get a lay of the land and see what the grease trap project looks like.
State’s Response: Please see updated RFx header and Page 8 of Attachment A containing site visit contact information.
RFx Header Changed to Include:
Non-Mandatory Site visit: Contact William Bunch at phone #225-634-6101 or william.bunch2@la.gov. See Page 8 of Attachment A.
Attachment A Changed to Include:
Non-Mandatory Jobsite Visit: Vendor should inspect job site to verify measurements and/or amount of supplies needed prior to bidding. If vendor finds conditions that disagree with the physical lay-out as described in this bid, or other features of the specifications that appear to be in error, same shall be brought to the attention of the Office of State Procurement personnel prior to bid opening.
Vendor may contact William Bunch at 225-634-6101 or william.bunch2@la.gov to schedule a jobsite visit.
THIS ADDENDUM IS HEREBY OFFICIALLY MADE A PART OF THE REFERENCED
SOLICITATION.
ACKNOWLEDGEMENT: If you have already submitted your bid and this Addendum does not cause you to revise your bid, you should acknowledge receipt of this Addendum by identifying your business name and by signing where indicated. You may return this Acknowledgement by mail or delivery by hand or courier to: Office of State Procurement, 1201 N. 3rd Street, Ste. 2-160, Baton Rouge, LA 70802, or by fax to: (225) 342-9756. The State reserves the right to request a completed Acknowledgement at any time. Failure to execute an Acknowledgement shall not relieve the bidder from complying with the terms of its bid.
Addendum Acknowledged/No changes:
For: ________________________ By: __________________________
REVISION: If you have already submitted your bid and this Addendum requires you to revise your bid, you must indicate any change(s) below, identify your business name and sign where shown. Revisions shall be delivered prior to bid opening by mail or delivery by hand or courier to: Office of State Procurement, 1201 N. 3rd Street, Ste. 2-160, Baton Rouge, LA 70802, or by fax to: (225) 342-9756, and indicate the RFx number and the bid opening date and time on the outside of the envelope for proper identification, or by fax to: (225) 342-9756. Electronic transmissions other than by fax are not being accepted at this time
Revisions received after bid opening shall not be considered and you shall be held to your original bid.
Revision:
For: ________________________ By: __________________________
By: Chase Williams Office of State Procurement Telephone No. 225-342-4821 Email: chase.williams@la.gov mailto:william.bunch2@la.gov mailto:chase.williams@la.gov
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