GRCC Spectrum Theater Lighting Upgrades

Grand Rapids Community College (GRCC) is seeking proposals for a Spectrum Theater Lighting Upgrades project through RFP #2425-6161A, targeting the procurement of professional lighting equipment for their theatre department. The solicitation covers multiple equipment packages, including an ETC Package with relay modules and gateway components, a Chauvet Package featuring profile and wash lighting fixtures, a Cable/Misc Package with DMX cables and stage adapters, and an MLB Hazer Package with haze equipment. All proposed equipment must be new, unused, and in original manufacturer packaging, with no installation, programming, or training services included in this procurement. Proposals are due by 2:30 PM on Tuesday, July 8, 2025, and must be submitted electronically via BidNet/MITN. The evaluation criteria will prioritize complete cost of service at 50%, with additional points allocated to lead time and delivery (25%), warranty and support (15%), and vendor reliability and references (10%). Delivery of all equipment is required within 45 days of contract award, with all shipping and freight charges to be included in the proposal pricing.

The solicitation includes a unique 5% bid discount for businesses certified by the City of Grand Rapids as a Micro-Local Business Enterprise, demonstrating a commitment to supporting local economic development. GRCC is a tax-exempt institution and will provide appropriate documentation upon request. The college reserves the right to award the contract in whole or part, with the potential for multiple vendors to receive contracts based on line-item pricing. The RFP emphasizes non-discrimination, with detailed requirements for fair employment practices and accessibility standards. While specific budget ranges are not explicitly stated, the comprehensive nature of the equipment packages suggests a substantial procurement investment. Vendors are required to provide extended lead times, comprehensive warranty information, and references demonstrating prior project experience. The procurement is specifically for Kent County, Michigan, and targets the enhancement of GRCC's Spectrum Theater lighting infrastructure through a competitive and inclusive bidding process.