Grave Relocation Gallatin Co Rebid

The Kentucky Transportation Cabinet (KYTC) Division of Purchases issued a Request for Bids (RFB 605 1900000368) on behalf of the Division of Right of Way and Utilities to procure one-time grave relocation services in Gallatin County, Kentucky. The project is necessitated by highway widening construction on US 42 and involves the relocation of an abandoned grave from a disinterment site located approximately 100 feet south of 2250 US 42, Warsaw, Kentucky, to Warsaw Cemetery, approximately 3.2 miles east. The procurement encompasses six line items: trenching at the disinterment site (hourly rate), disinterment of cemetery remains (per grave), reinterment containers (per each), transport services (per mile), state-specified monuments (per each), and setting of state-specified monuments (per each). Deliverables include proper excavation, removal and transport of human remains, placement in KYTC-specified reinterment containers with nameplate identification, and installation of standardized concrete monuments measuring 4 inches in height by 18 inches in width with 1-inch minimum height lettering displaying the deceased's name and dates or grave number. All work must be completed within thirty days of receiving the work order or within ten days for grave relocation specifically, weather permitting, with a performance bond of 100 percent of contract price (minimum $20,000) and Contractor's General Liability Insurance of $1,000,000 per occurrence required. The Commonwealth will award the contract based on best value using lump sum price as the sole measurable criterion, with the lowest bidder receiving maximum points. Written questions were due by December 27, 2018 at 3:30 p.m., with Commonwealth responses posted by December 28, 2018 at 7:00 p.m., and sealed bids were due January 4, 2019 at 10:00 a.m., with a tentative award date of January 8, 2019.

The contractor must be a funeral director duly licensed under Kentucky Revised Statutes Chapter 316, which represents the primary qualification and set-aside restriction for this procurement. Resident bidder preference applies in accordance with KRS 45A.490-494. No incumbent vendors or current contractors are identified in the solicitation documents. The contractor must comply with all applicable federal, state, and local laws, including environmental requirements, and maintain accurate files available for inspection by KYTC and the Federal Highway Administration. Payment terms consist of 90 percent upon completion of work and 10 percent upon determination by the Grave Relocation Agent that all work is satisfactory, with final payment due within 180 days of completion; liquidated damages of $100 per calendar day apply for failure to meet completion deadlines. All unit price quotations are F.O.B. Destination with the vendor responsible for all freight charges. No specific budget range or award value is disclosed in the solicitation documents, as the contract value will be determined by the lowest qualified bid submitted by eligible funeral directors.