Grave Relocation Bath County

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, on behalf of the Division of Right of Way and Utilities, issued a Request for Bid (RFB) for grave relocation services in Bath County. The procurement seeks a licensed funeral director to disinter, relocate, and reinter an estimated five graves from an Unnamed Cemetery/Jacob Steele Grave Cemetery to Owingsville Cemetery, approximately 1.5 miles south on KY 36. Required services include opening and closing graves, providing reinterment containers constructed of minimum 12-gauge steel, transporting remains and monuments, and furnishing state-specified monuments with matching inscriptions. All work must be completed within 30 days of receiving the work order notification, with graves disinterred and relocated within 10 days of work order receipt. The solicitation established a written questions deadline of July 15, 2020 at 4:00 PM EST, with bid closing on July 23, 2020 at 10:00 AM EST and a tentative award date of August 7, 2020. Award determination will be made using a best value approach based solely on price, with the lowest responsive bidder receiving the contract. Bidders must submit sealed bids via U.S. Postal Service, UPS, Fed Ex, or email to KYTC.Bids@ky.gov, including a signed solicitation cover page, completed bid information, performance and payment bond, and certificate of insurance.

The contract applies a reciprocal preference for Kentucky resident bidders and is awarded as a one-time service with no renewal options. All subcontracting requires prior written approval from the Director of the Division of Right of Way and Utilities. Successful bidders must provide a performance and payment bond equal to 100 percent of the contract price (or a minimum of $20,000 if the contract amount is $20,000 or less), maintain general liability insurance with $1,000,000 per occurrence limits, and provide Kentucky workers' compensation insurance. Payment terms stipulate that 90 percent of the contract amount will be paid upon work completion, with the final 10 percent paid after the Grave Relocation Agent determines all work is satisfactory and no property damage has occurred. No specific budget range or award value is listed in the solicitation documents, and no incumbent vendors or current contractors are identified for this one-time service procurement.