Graphics and Printing Supplies

Hudson Valley Community College is requesting bids for graphics and printing supplies under Bid 4054, with proposals due August 4, 2026 at 2:00 PM EDT and bid opening at 2:10 PM the same day. Bids may be submitted electronically through Bonfire, in-person, or by mail to Tabitha D'Attilio, Director of Procurement, at the Administration Building in Troy, New York.

The scope consists of graphics and printing supplies on a detailed item list provided in an Excel spreadsheet; vendors need not bid all items and pricing is awarded on a line-item basis. All pricing must be held firm for the one-year contract period (September 1, 2026 through August 31, 2027) and must be lower than or equal to any cooperative and state contract pricing the vendor maintains. All shipping and handling charges must be included in quoted prices. Vendors must be capable of fulfilling orders on an as-needed basis with timely delivery to designated campus locations and cannot engage subcontractors without written college approval.

Bids must be submitted on official HVCC forms in duplicate, typed or written in ink, and signed by the bidder's designated representative. Required submittals include a signed Statement of Non-Collusion, brochures or catalogs with model numbers, and references preferably from educational institutions. Upon award notification, the successful bidder must provide a Certificate of Insurance naming HVCC, the County of Rensselaer, and the State University of New York as additional insureds. No bid bond or certified check deposit is required. All merchandise must be shipped prepaid F.O.B. to HVCC's Central Receiving at 80 Vandenburgh Avenue with delivery between 9:00 AM and 3:30 PM, Monday through Friday. Equipment is guaranteed against faulty material and workmanship for one year after delivery acceptance. The contract is governed by New York State law, and contractors must comply with prevailing wage requirements under General Municipal Law Section 103-a through 103-d and applicable federal and state labor laws.