3-Specs Bid 4054.pdf
PDF 159 KB Posted
- Attached to
- Graphics and Printing Supplies
- Solicitation number
- Bid - 4054
- Issued by
- Rensselaer County, New York
About this file
This is a specifications document for Bid 4054 issued by Hudson Valley Community College (HVCC), a SUNY community college located in Troy, New York, for the purchase of graphics and printing supplies. HVCC is seeking competitive bids for graphics and printing supplies based on a detailed item list provided in an associated Excel spreadsheet. The college does not require vendors to bid on all items, allowing partial participation. The contract term runs for one year, from September 1, 2026, through August 31, 2027. No specific submission deadline, site visit requirements, or bidders' conference is mentioned in the specifications. Bids must be submitted through HVCC's online Bonfire system at https://hvcc.bonfirehub.com or may be mailed or hand-delivered sealed to the Purchasing Office, addressed to Tabitha D'Attilio, Director of Procurement, Hudson Valley Community College Administration Building, Room 240, 80 Vandenburgh Avenue, Troy, NY 12180.
Pricing will be awarded on a line-item basis to the lowest responsible bidder meeting all specifications, with each item potentially awarded to different vendors. All pricing must be submitted via the associated Excel spreadsheet and must be held firm for the contract period; vendors unable to hold pricing firm should specify the duration pricing will be honored. Vendors must include all shipping and handling charges in their quoted prices and must be capable of fulfilling orders on an as-needed basis with timely delivery to designated campus locations. Pricing must be lower than or equal to any cooperative and state contract pricing the vendor may have. Vendors are required to obtain a purchase order before performing services and must receive written college approval before engaging any subcontractors. The successful vendor must complete and sign the Service and Supply Agreement available on the college's purchasing website.
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Other files
| File | Type | Posted |
|---|---|---|
| 4-Bid Form.pdf | ||
| 5-Price List.xlsx | XLSX spreadsheet | |
| 1-Insurance.pdf | ||
| 2-Non Collusive.pdf | ||
| 6-Bid Legal Information - Bid 4054.docx | DOCX document |
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Text version
SPECIFICATIONS FOR BID 4054 GRAPHICS AND
PRINTING SUPPLIES
SECTION A – STATEMENT OF PUPROSE
Hudson Valley Community College (HVCC) is seeking bids for the purchase of graphics and printing supplies.
SECTION B – INTRODUCTION
Founded in 1953, Hudson Valley Community College is the largest community college in upstate New York and offers degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM); and also administers the Educational Opportunity Center for academic and career training at no cost to those who qualify. One of 30 community colleges in the SUNY system, Hudson Valley enrolls more than 19,000 students in credit and non-credit courses and is a recognized leader in distance learning and workforce development. The college has more than 90,000 alumni.
Hudson Valley Community College is a 110-acre community college located in Troy, New York. The facilities consist of 24 buildings with an approximate square footage of 1,600,000.
SECTION C – PROJECT SCOPE
Hudson Valley Community College is seeking bids for the purchase of graphics and printing supplies based on the list on the associated excel spreadsheet.
Pricing should be held firm for this period. If pricing cannot be held firm, please state the length of time that pricing will be held.
Vendors do not have to bid on all items to participate.
Pricing should be lower or equal to any co-operative and state contract pricing a particular vendor may have.
Vendors should include all shipping and handling charges in their pricing.
Vendors should be able to fulfill orders on an as-needed basis and ensure timely delivery to designated campus locations.
SECTION F- CONTRACTOR RESPONSIBILITIES
Vendor must receive purchase order prior to performing services.
Vendor must receive permission from the college to enter into any agreements with sub-contractors.
SECTION G - TERMS & CONDITIONS
HVCC may make such an investigation as it deems necessary to determine the responsibility of any bidder or to determine the ability of any bidder to perform the work. The College reserves the right to disqualify any prospective bidder or reject any bid if evidence required by the College from the bidder is not submitted or if the evidence submitted or investigation of any such bidder fails to satisfy the College that any budder is responsible, able, or qualified to carry out the obligations of the contract or to complete the work as contemplated therein.
The successful vendor must complete and sign the Service and Supply Agreement located in the purchasing website.
Vendor Agrees to have read and complied with all terms and conditions of the specification and bid legal terms
Awarded contractors may not enter into any subcontracts without prior written consent from Hudson Valley Community College.
SECTION H - TERM OF CONTRACT
This is a one-year contract running from September 1st, 2026, to August 31st, 2027.
SECTION I-SCORING
This is a line-item bid. Each item will be awarded to the lowest responsible bidder who meets all specifications.
All pricing should be submitted on the associated excel spreadsheet.
SECTION J – SUBMISSION INFORMATION
HVCC prefers bids be submitted using our online application system, Euna Solutions (Bonfire), located at: https://hvcc.bonfirehub.com no later than the Submission Deadline. Requests for extensions will not be granted; late applications will not be accepted. Vendors are strongly encouraged to submit at least a few days prior to the deadline given the potential for high website traffic on the due date. HVCC cannot guarantee availability of Online Application System technical assistance on the deadline date. For assistance in using Bonfire, please email support@gobonfire.com or call 1-800-354-8010. If email confirmation is not received within two business days, please contact the Purchasing office:
Bids can also be mailed or hand delivered must be sealed and have the Bid name and number on the envelope:
Tabitha D’Attilio Director of Procurement Address: Hudson Valley Community College Administration Building, Room 240 80 Vandenburgh Ave Troy, NY 12180
SECTION K – CONTACTS
Issuing Office
Graphics and Photography John Heiser j.heiser@hvcc.edu https://hvcc.bonfirehub.com/ mailto:support@gobonfire.com
File details come from the government source that posted it. Updated .