Granular Complex Chloride De-icer

The City of Lubbock, Texas is seeking competitive, sealed bids for Granular Complex Chloride De-icer through Invitation to Bid (ITB) 25-19112-YB, targeting the Street Maintenance Department's snow and ice control needs. The procurement seeks 500 tons of specialized de-icing material with specific chemical composition requirements, including 90-98% sodium chloride, 0.06-0.20% magnesium chloride, 0.20-0.40% potassium chloride, and 0.30-1.40% calcium chloride. The product must meet precise particle size specifications, with strict guidelines on mesh size percentages. Delivery will be to the City of Lubbock Street Maintenance Department at 502 North Interstate 27, with vendors required to complete delivery within 48 hours of a purchase order and no later than five business days from the order date. The bid is due on October 7, 2025, prior to 3:00 P.M., with submissions accepted electronically through the Bonfire portal or via hard copy. The City will evaluate bids based on the lowest responsible bidder or the vendor providing the best value, considering factors such as price, reputation, quality, and past relationship with the city.

The contract will be for an initial one-year term with options for four additional one-year extensions, automatically renewable unless either party provides 90-day written notice to terminate. Bidders must complete several mandatory forms, including a Conflict of Interest Questionnaire, Contact Person Form, Similar Projects and Reference Form, and an Insurance Affidavit. While no specific set-aside designations are explicitly mentioned, the City does implement a local preference provision under Texas Local Government Code 271.9051, which allows potential preference for local businesses within 5% of the lowest bid. Vendors must provide proof of local economic impact, including number of local employees and tax contributions. The contract potentially allows for interlocal purchasing agreements with other Texas governmental entities, including Frenship Independent School District, Lubbock Housing Authority, and Lubbock County. Contractors must maintain specific insurance coverages, including $1,000,000 in commercial general liability and commercial auto liability, as well as workers' compensation insurance. While no specific budget range is detailed, the procurement is for 500 tons of de-icing material, suggesting a substantial contract value.