Grant Management Software

The State Fiscal Accountability Authority (SFAA) Division of Procurement Services, on behalf of South Carolina State University (SC State), issued a Request for Proposal (RFP) for a hosted, turn-key grants management software solution to support the Office of Sponsored Programs and Research Services (OSPRS). The procurement seeks a comprehensive pre- and post-award grant lifecycle system that accommodates approximately 4-6 primary administrative users, 50-75 reviewers/approvers, and 150-200 grant seekers with individualized dashboards, proposal development and routing capabilities, award creation and management, financial tracking, and customizable reporting features. The solution must integrate seamlessly with the university's existing Ellucian Banner ERP system without requiring customized scripts for basic financial data and must comply with federal and state regulations regarding data security, privacy (HIPAA, FERPA, GDPR), accessibility (ADA 508), and information security standards. Key deliverables include complete implementation, data migration from the current system, end-user training, ongoing support, and system maintenance, with the system required to provide 99% uptime, support single sign-on authentication via ADFS, be accessible via standard web browsers on Windows and Mac platforms, and include role-based user management with customizable permissions. A pre-proposal conference is scheduled for June 1, 2026, at 10:00 AM via web conference, with prospective offerors required to submit questions by June 2, 2026, at 10:00 AM. Proposals are due July 17, 2026, at 11:00 AM through online submission, with award notification expected October 7, 2026, and an estimated contract start date of October 20, 2026.

The solicitation does not identify specific set-asides or restrictions on the types of organizations that may respond, nor are incumbent vendors or current contractors listed in the available documentation. The contractor must maintain comprehensive insurance coverage including commercial general liability ($1,000,000 per occurrence), cyber liability ($5,000,000 per occurrence/$10,000,000 aggregate), and workers' compensation, and must provide business continuity and disaster recovery plans. Pricing must be submitted as a separate document and include a design/implementation fee and annual Software-as-a-Service (SaaS) costs for all five contract years (one-year initial term plus four optional one-year renewal periods), with all pricing encompassing the complete scope of services required. The contract includes a potential end date of October 19, 2031, contingent upon the exercise of all renewal options. No specific funding source or budget range is identified in the solicitation documentation.