GRANT ASSISTANCE SERVICES

The City of Miami Beach is conducting a procurement to establish a prequalification pool for grant assistance services through Invitation to Bid (ITB) 2023-253-LB. The Grants Management Division seeks consultants to provide comprehensive grant writing and reporting services on an as-needed basis for municipal projects. Qualified firms will be responsible for preparing grant applications, identifying potential funding sources, tracking application statuses, coordinating with department administrators, creating analytical reports, and supporting internal grant processing. To be considered, firms must submit a complete Bidder Prequalification Application and demonstrate at least three completed grant writing projects for municipalities or governmental agencies within the past five years. The prequalification period will be valid for five years, with the bid due date set for May 5, 2028. Evaluation criteria will include proposed costs, demonstrated experience, ability to meet project timelines, and compliance with municipal regulatory requirements. Interested firms must provide evidence of relevant expertise and meet comprehensive insurance coverage requirements, including workers' compensation, commercial general liability, automobile liability, and professional liability insurance.

While the solicitation does not explicitly indicate specific set-aside designations for disadvantaged business enterprises, the procurement process appears open to qualified firms meeting the specified experience and capability requirements. The City of Miami Beach reserves the right to modify the prequalification pool by adding or limiting the number of participating firms throughout the five-year period. No specific incumbent vendors are mentioned in the documentation. The procurement does not guarantee work volume or specific project assignments, with future selections based on project-specific needs, proposed costs, and firm availability. Although no explicit budget range is provided, the "as-needed" nature of the contract suggests potential variability in project scope and compensation. Firms will be expected to comply with local ordinances related to business ethics, non-discrimination, and municipal regulatory standards. The prequalification process is designed to create a flexible, responsive pool of grant assistance service providers that can support the City of Miami Beach's diverse funding and grant management requirements.