Grant Administration for 2025 CDBG award

The Village of Weedsport, a municipality in Cayuga County, New York, is issuing a Request for Proposals to procure grant administration services for a $2,000,000 Community Development Block Grant (CDBG) awarded for the Village's Water Main Improvement Project. The procurement seeks qualified consultants with demonstrated experience administering similar CDBG-funded projects to assist the Village in meeting all program requirements established by the Office of Community Renewal. Qualified proposers must submit comprehensive proposals including an overview of firm experience with CDBG grant administration, references for at least three previously administered CDBG projects with contact information, resumes for assigned personnel demonstrating project fit within existing workload capacity, a detailed fee proposal for completion of services, and information regarding any partnerships with qualified Minority Business Enterprise (MWBE) or Section 3 firms. The Village Board of Trustees will evaluate submissions based on experience with the Village of Weedsport, relevant project experience, qualifications of the project team, familiarity with the project and area, references, and cost. Proposals must be submitted in two copies to the Village Offices at 8892 South Street, P.O. Box 190, Weedsport, NY 13166, by 3:30 p.m. on Friday, May 15, 2026, with electronic submission available upon prior request. The selection committee will evaluate submissions within two business days of the proposal deadline, with interviews to be scheduled within one week of short-list notification, and award is anticipated on or before April 13, 2026.

The Village of Weedsport is an equal opportunity employer that actively supports and strongly encourages applications from Section 3 firms, Minority Business Enterprise (MWBE) firms, and Women's Business Enterprise (WBE) firms. No incumbent contractors have been identified for this procurement, and no identical or substantially similar contracts have been awarded to any business enterprise within the past five years. The Preliminary Engineering Report and the successful CDBG application are available at Village Hall for proposers requiring additional project-specific information. Questions regarding the RFP should be directed to the Village Clerk at the address provided. The contract value is based on the $2,000,000 CDBG award, with the actual consultant fee to be proposed by respondents as part of their proposal submissions.