030.018.001 RFP CDBG.docx

Village of Weedsport Request for Proposals CDBG Project #1221PW131-25

CDBG Project #1221PW131-25 Village of Weedsport Request for Proposals

The Village of Weedsport is soliciting proposals from qualified professionals to provide grant administration services for our 2025 CDBG award.

Project Description The Village of Weedsport was awarded a 2025 New York State Community Development Block Grant (CDBG) of $2,000,000 for the Village's Water Main Improvement Project. The Village Board is seeking proposals from qualified consultants with demonstrated records of accomplishment in undertaking similar projects to assist the Village in meeting the program requirements as outlined by the Office of Community Renewal.

The Preliminary Engineering Report for the project and a copy of the successful CDBG application are available at the Village Hall should additional specific project information be required.

Scope of Services Please provide the following in your response:

1. Please provide a general overview of the firm's experience in administering CDBG grants.

2. Specifically address the firm's successful experience administering CDBG projects by providing references for at least three (3) CDBG funded projects, including project location, project name & contact information. If appropriate, include a list of additional task you feel may be needed to assist the Village in administering this grant.

3. Identify the person(s) you propose to be assigned to the project and provide a resume for each individual. State how this project would fit into your existing workload and schedule.

4. State your fee for completion of services below.

5. If partnering with a qualified MWBE or Section 3 firm, please include their applicable information, including resumes for key personnel, into your response.

Selection Process Submissions will be ranked based on qualifications. Firms will be evaluated based on the following:

· Experience with the Village of Weedsport

· Relevant Project Experience

· Qualifications of Project Team

· Familiarity with Project and Area

· References

· Cost

The selection committee will be the Weedsport Village Board of Trustees. The Village expects to evaluate submissions within two (2) business days of the proposal deadline listed below. If interviews are held, they will be scheduled within one (1) week of short-list notification, which will be published after the proposal deadline listed below. Award is anticipated on or before May 29th, 2026. Comment by Kola, Savitri (HCR): The Village will need to revise the following language to be clear that the review of the proposals will be completed after the deadline date to receive the proposals:

The selection committee will be the Weedsport Village Board of Trustees. The Village expects to evaluate submissions within two (2) days of receipt of proposals. If interviews are held, they will be scheduled within one (1) week of short-list notification. Award is anticipated on or before 4/13/2026.

What is the date for the notice should be published?

MWBE/ Section 3 The Village of Weedsport is an equal opportunity employer and supports the use of Section 3, Minority Business Enterprise, Women's Business Enterprise firms as part of your proposal. The Village of Weedsport, in compliance with Section 3 of the Housing and Urban Development Act of 1968, as amended, will, to the greatest extent feasible, give preference to qualified low and very low-income persons, particularly those that are recipients of government assistance (HUD) housing, and to business concerns that provide economic opportunities to low and very low-income persons.

Two (2) copies of your proposal must be received at the Village Offices, 8892 South Street, P.O. Box 190, Weedsport, NY 13166 by 3:30 p.m. on Friday, May 15th, 2026. Electronic submission is acceptable if requested prior to submission deadline. Please mark your response, Attention: Village Clerk-RFP Enclosed.

Questions regarding this Request for Proposal may be directed to the Village Clerk, at the address above.

Minority and Women Owned Business Enterprise and Section 3 firms are strongly encouraged to apply.

030.018.001 RFP CDBG (ID 3537978).docx