Grande Ronde Trap Travel Trailer Replacement

The Oregon Department of Fish & Wildlife (ODFW) is conducting an intermediate procurement (per OAR 125-047-0270) for the purchase of a new travel trailer for the Grande Ronde Trap location in Union County. The procurement specifically requires a bunkhouse-style trailer that is bumper tow, no longer than 35 feet, and weighing no more than 10,000 pounds. Required trailer specifications include two separate sleeping areas, at least one slide-out, a refrigerator, 3-burner stove, oven, microwave, bathroom with shower, water heater, furnace, air conditioner, solar panels, and an awning. The bid opportunity was posted on November 20, 2023, with responses due by November 27, 2023, and a required delivery date no later than November 30, 2023. Vendors were required to submit a mandatory bid form, provide a proposed delivery schedule, attach specification lists, and include photos or web links of the proposed trailer. The evaluation criteria focused on meeting the detailed specifications outlined in Attachment 2 and providing the most responsive and responsible bid.

The procurement did not explicitly indicate specific set-aside designations or restrictions on respondent types, though vendors were asked to provide their COBID (Certification Office for Business Inclusion and Diversity) certification number if applicable. The bid tally sheet revealed two primary bidders: Curtis Trailers and Rimrock Ventures, with Curtis Trailers ultimately being selected as the lowest responsive and responsible bidder. The Notice of Intent to Award, dated November 28, 2023, confirmed Curtis Trailers of Beaverton, Oregon, as the intended awardee. While specific award value details were not prominently displayed, the procurement was conducted through the Oregon Buys Open Market Bid system (S-63500-00008742) and will result in a purchase order. Vendors were required to be registered in the Oregon Buys supplier registration system, and the procurement included standard terms and conditions, as well as federal terms and conditions that outlined compliance requirements for federally funded procurements.