Graduation Materials

Parkway School District is seeking proposals from qualified vendors to supply graduation materials for five high schools within the district through a competitive bidding process. The procurement, designated as Proposal Number 26-32, covers comprehensive graduation supplies including caps, gowns, tassels, honor cords, announcements, and class rings for the 2025-2026, 2026-2027, and 2027-2028 school years, with potential renewal options through 2029-2030. The district requires vendors to submit detailed proposals through the Parkway School District Bonfire Portal, with a strict bid closing deadline of September 25, 2025, at 3:00 PM CST. Evaluation criteria will focus on the "lowest and best" proposal, considering factors such as item specifications compliance, vendor supply capabilities, inventory maintenance, prior district experience, and financial strength. The district's high schools have specific requirements, including unique color specifications for gowns, caps, and tassels, with estimated enrollments ranging from 35 to 393 students per school.

The procurement does not explicitly indicate specific set-aside designations for disadvantaged enterprises, but the district demonstrates preferences for United States and Missouri-manufactured products. Vendors must comply with several mandatory requirements, including participation in the Federal Work Authorization Program (E-Verify), submission of a non-collusion affidavit, and provision of references and insurance documentation. While specific budget ranges are not detailed, the contract will be executed through a Blanket Purchase Order agreement, with the district reserving the right to terminate the contract after one year without penalty. Potential vendors must provide comprehensive documentation, including a W-9, references, and proof of insurance meeting minimum requirements. The tentative contract award notification is scheduled for November 13, 2025, with materials to be priced F.O.B. destination and all items required to be new. The district may require interviews or presentations from top vendors and maintains flexibility to select the proposal most advantageous to its interests.