Graduation and Mementoes

The Missouri Department of Social Services, Division of Youth Services is conducting an Invitation for Bid (IFB DSS2016) for the procurement of graduation rings and related graduation mementoes. The solicitation seeks vendors to provide male and female graduation rings, honors medallions, and disposable graduation gowns and caps across multiple jurisdictions including Clark County and Jefferson City. Specific quantities include 250 male graduation rings, 145 female graduation rings, and 50 honors medallions, with additional requirements for both lightweight and heavyweight graduation attire options. The bid requires vendors to submit firm, fixed pricing for an original contract period with two potential one-year renewal periods, and provide a fixed discount off their current catalog list price for additional graduation-related items. The procurement timeline specifies a bid response period from April 7, 2020 to April 21, 2020 at 3:00 PM CDT, with delivery terms set as FOB Destination. Vendors must submit bids either electronically through the MissouriBUYS system or via hard copy to the Department of Social Services in Jefferson City, and must include completed exhibits with their proposal.

The IFB does not specify any set-aside designations for small, minority, or women-owned businesses, and no incumbent vendor information is provided. The procurement appears open to all qualified vendors capable of meeting the detailed specifications for graduation rings and mementoes. While no specific award value or budget range is explicitly stated, the solicitation covers quantities suggesting a substantial procurement across multiple contract periods. The Department reserves the right to purchase awarded items from alternative sources if deemed in their best interest, and will evaluate bids based on responsiveness and overall value to the state. Payment terms will be vendor-specified, and the contract includes provisions for ring resizing fees only in cases of inaccurate department measurements. The funding for this procurement will come from the Department of Social Services' budget, with the contract designed to provide graduation-related items for the Division of Youth Services.