IFB DSS2016_Mar_31_25_solicitation_doc.pdf
PDF 26 KB Posted
- Attached to
- Graduation and Mementoes
- Solicitation number
- IFB DSS2016
- Issued by
- Clark County, Jefferson City, Missouri
About this file
The Invitation for Bid (IFB) DSS2016 is issued by the Missouri Department of Social Services, Division of Youth Services, seeking vendors to provide graduation rings and related mementoes. The solicitation covers multiple items including 250 male graduation rings ($250 each), 145 female graduation rings ($145 each), 50 honors medallions ($50 each), and various disposable graduation clothing options for an original contract period with two potential one-year renewals. The bid response period runs from April 7, 2020 to April 21, 2020 at 3:00 PM CDT, with vendors required to submit bids either electronically through the MissouriBUYS system or via hard copy to the Department of Social Services in Jefferson City.
The contract allows for vendor-specified payment terms and includes provisions for ring resizing fees only in cases of departmental measurement inaccuracies. Vendors must provide a firm, fixed price for graduation items and submit a fixed discount off their current catalog list price for additional graduation-related items. The Department reserves the right to purchase awarded items from alternative sources if deemed in their best interest. Delivery terms are set as Free On Board Destination, and the solicitation is open to all vendors capable of meeting the detailed specifications. No specific set-asides for small, minority, or women-owned businesses are mentioned, and no incumbent vendor information is provided in the document.
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Solicitation Number: IFB DSS2016
Graduation and Mementoes
Invitation for Bid (IFB)
DSS - Dept of Social Services
April 07, 2020 - April 21, 2020
Page:2
General Header Information
IFB DSS2016
No. IFB DSS2016 Title: Graduation and Mementoes Start Date: April 07, 2020 at 3:00:00 PM CDT End Date: April 21, 2020 at 3:00:00 PM CDT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: IFB DSS2016 constitutes an invitation for sealed bids from prospective vendors for the purchase of graduation rings and other graduation mementoes for the Department of Social Services, the Division of Youth Services (Department). The Department reserves the right to purchase items awarded under this contract from alternative sources, if deemed to be in the best interest of the Department.
Delivery Terms: Free On Board Destination Payment Terms: Vendor Specified Contact Information: DSS - Dept of Social Services
Claudia Selph 615 Howerton Ct First Floor Jefferson City MO, 65109 United States Tel: 573-751-7554 Fax:
claudia.selph@dss.mo.gov
Contact Details: If you have any questions, please contact:
Claudia Selph 615 Howerton Ct First Floor Jefferson City MO, 65109 United States Tel: 573-751-7554 Fax:
claudia.selph@dss.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
IFB DSS2016
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response, whether submitting an online response or a hard copy response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached
IFB. Vendors should fill out and sign exhibit A and any others that apply. Vendors should attach the exhibits to their bid.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This bid has no questions defined.
IFB DSS2016
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy to Missouri Department of Social Services, as instructed on the first page of the IFB, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
ATTACHMENT INSTRUCTIONS
Uploading Attachments Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the state to be able to conduct a complete evaluation of the vendor's response, the vendor is strongly advised to attach and upload completed
RFP/IFB exhibits (e.g., Exhibit A through Exhibit E, that apply to the vendor ) including Pricing
Pages.
Page:5
Documents:
IFB DSS2016 Graduation Rings and Mementoes.pdf
IFB DSS2016 Attachment 1.xlsx
Page:6
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Graduation Ring, Male original contract period each 250.00
Item Specification for Graduation Ring, Male original contract period
Description: One firm, fixed price for all sizes male graduation ring that shall include the features described herein.
Specification Number: 1
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Graduation Ring, Male 1st
Renewal each 250.00
Item Specification for Graduation Ring, Male 1st Renewal
Description: 1st Renewal Contract Period-Firm Fixed Price Graduation Ring, Male
Specification Number: 1
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
3 Graduation Ring, Male 2nd
Renewal each 250.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):
2. 2nd Renewal Contract Maximum Price(required):
3. Brand: Vendor to Indicate::
4. Model: Vendor to Indicate::
Item Specification for Graduation Ring, Male 2nd Renewal
Description: One firm, fixed price for all sizes male graduation ring that shall include the features described herein
Specification Number: 1
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
4 Graduation Ring, Female original contract period each 145.00
Additional Item Fields
1. 1st Renewal Contract Period Maximum Price(required):
2. 2nd Renewal Contract Maximum Price(required):
3. Brand: Vendor to Indicate::
4. Model: Vendor to Indicate::
Item Specification for Graduation Ring, Female original contract period
Description: One firm, fixed price for all sizes female graduation ring that shall include the features described herein.
Specification Number: 2
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
5 Graduation ring female 1st
Renewal period each 145.00
Item Specification for Graduation ring female 1st Renewal period
Description: One firm fixed price for all sizes female graduation ring that shall include the features described herein.
Specification Number: 2
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
6 Graduation female ring 2nd contract renewal each 145.00
Page:7
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Graduation female ring 2nd contract renewal
Description: One firm fixed price for all sizes female graduation ring that shall include the features described herein.
Specification Number: 2
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
7 Honors medallion original contract period each 50.00
Item Specification for Honors medallion original contract period
Description: Two color selection: Solid gold color and solid silver color, Minimum 2” across medallion, with matching school color neck ribbon Front: Embossed/engraved with Learning or
Scholarship symbol, Back: no design, as described in the IFB
Specification Number: 3
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
8 Honors Medallion 1st
Renewal each 50.00
Item Specification for Honors Medallion 1st Renewal
Description: Two color selection: Solid gold color and solid silver color, Minimum 2” across medallion, with matching school color neck ribbon Front: Embossed/engraved with Learning or
Scholarship symbol, Back: no design, as described in the IFB
Specification Number: 3
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
9 Honors Medallion 2nd
Renewal each 50.00
Item Specification for Honors Medallion 2nd Renewal
Description: Two color selection: Solid gold color and solid silver color, Minimum 2” across medallion, with matching school color neck ribbon Front: Embossed/engraved with Learning or
Scholarship symbol, Back: no design, as described in the IFB
Specification Number: 3
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
10 Disposable clothing original contract period each 50.00
Item Specification for Disposable clothing original contract period
Description: Cap with standard length (e.g. 9”) tassel loop and graduation year charm & gown - Ensemble #1 LW Gown Specifications: Light-weight (i.e., gown constructed for one event-usage, i.e., not reusable) woven polyester gown, shiny finish, traditional high-school design with darted and reinforced shoulder yoke, pleat piping, and an easy-to-use zipper. Hat and tassel color shall match gown color Color to be determined by Department and contractor at time of order; no additional charge for color selection shall be allowed.
Specification Number: 4
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
11 Disposable Clothing 1st
Renewal each 50.00
Item Specification for Disposable Clothing 1st Renewal
Description: Cap with standard length (e.g. 9”) tassel loop and graduation year charm & gown - Ensemble #1 LW Gown Specifications: Light-weight (i.e., gown constructed for one event-usage, i.e., not reusable) woven polyester gown, shiny finish, traditional high-school design with darted and reinforced shoulder yoke, pleat piping, and an easy-to-use zipper. Hat and tassel color shall match gown color Color to be determined by Department and contractor at time of order; no additional charge for color selection shall be allowed.
Specification Number: 4
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
12 Disposable clothing 2nd
Renewal each 50.00
Item Specification for Disposable clothing 2nd Renewal
Description: Cap with standard length (e.g. 9”) tassel loop and graduation year charm & gown - Ensemble #1 LW Gown Specifications: Light-weight (i.e., gown constructed for one event-usage, i.e., not reusable) woven polyester gown, shiny finish, traditional high-school design with darted and reinforced shoulder yoke, pleat piping, and an easy-to-use zipper. Hat and tassel color shall match gown color Color to be determined by Department and contractor at time of order; no additional charge for color selection shall be allowed.
Specification Number: 4
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
Page:8
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
13 Disposable clothing original contract period each 50.00
Item Specification for Disposable clothing original contract period
Description: Cap with standard length (e.g. 9”) tassel loop and graduation year charm & gown - Ensemble #1 HW Gown Specifications: Heavy-weight (i.e., gown constructed for multiple event-usage, i.e., reusable) woven polyester gown, shiny finish, traditional high-school design with darted and reinforced shoulder yoke, pleat piping, and an easy-to-use zipper. Hat and tassel color shall match gown color Color to be determined by Department and contractor at time of order; no additional charge for color selection shall be allowed.
Specification Number: 5
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
14 Disposable clothing 1st renewal each 50.00
Item Specification for Disposable clothing 1st renewal
Description: Cap with standard length (e.g. 9”) tassel loop and graduation year charm & gown - Ensemble #1 HW Gown Specifications: Heavy-weight (i.e., gown constructed for multiple event-usage, i.e., reusable) woven polyester gown, shiny finish, traditional high-school design with darted and reinforced shoulder yoke, pleat piping, and an easy-to-use zipper.Hat and tassel color shall match gown color Color to be determined by Department and contractor at time of order; no additional charge for color selection shall be allowed.
Specification Number: 5
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
15 Disposal clothing 2nd renewal each 50.00
Item Specification for Disposal clothing 2nd renewal
Description: Cap with standard length (e.g. 9”) tassel loop and graduation year charm & gown - Ensemble #1 HW Gown Specifications: Heavy-weight (i.e., gown constructed for multiple event-usage, i.e., reusable) woven polyester gown, shiny finish, traditional high-school design with darted and reinforced shoulder yoke, pleat piping, and an easy-to-use zipper.Hat and tassel color shall match gown color Color to be determined by Department and contractor at time of order; no additional charge for color selection shall be allowed.
Specification Number: 5
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
16 Disposable clothing original contract period each 50.00
Item Specification for Disposable clothing original contract period
Description: Cap with standard length (e.g. 9”) tassel loop. Color to be determined by Department and contractor at time of order; no additional charge for color selection shall be allowed
Specification Number: 6
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
17 Disposable clothing 1st renewal each 50.00
Item Specification for Disposable clothing 1st renewal
Description: Cap with standard length (e.g. 9”) tassel loop. Color to be determined by Department and contractor at time of order; no additional charge for color selection shall be allowed
Specification Number: 6
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
18 Disposable clothing 2nd renewal each 50.00
Item Specification for Disposable clothing 2nd renewal
Description: Cap with standard length (e.g. 9”) tassel loop. Color to be determined by Department and contractor at time of order; no additional charge for color selection shall be allowed
Specification Number: 6
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
19 Ring re-size fee original contract period each 1.00
Page:9
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Ring re-size fee original contract period
Description: Ring Re-Size Fee. Charging the ring re-size fee is permissible only in the event the ring re-sizing is necessary because the Department did not complete an accurate measurement
(pursuant to the terms of paragraph herein).
Specification Number: 7
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
20 Ring Re-size fee 1st renewal each 1.00
Item Specification for Ring Re-size fee 1st renewal
Description: Ring Re-Size Fee. Charging the ring re-size fee is permissible only in the event the ring re-sizing is necessary because the Department did not complete an accurate measurement
(pursuant to the terms of paragraph herein).
Specification Number: 7
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
21 Ring Re-Size fee 2nd renewal each 1.00
Item Specification for Ring Re-Size fee 2nd renewal
Description: Ring Re-Size Fee. Charging the ring re-size fee is permissible only in the event the ring re-sizing is necessary because the Department did not complete an accurate measurement
(pursuant to the terms of paragraph herein).
Specification Number: 7
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
22 Firm Fixed Discount Off
Catalog List Price for Other
Graduation Mementoes each 1.00
Item Specification for Firm Fixed Discount Off Catalog List Price for Other Graduation Mementoes
Description: The vendor must quote a single firm, fixed discount for all other graduation mementoes available in the vendor’s current catalog. The discount shall be applied to the vendor’s current price list/catalog or trade pricing, whichever is lower. Submit current catalog with bid response and/or as applicable identify website for catalog
Specification Number: 8
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
Page:10
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