GPS units and survey tablets

The South Carolina Department of Transportation (SCDOT) is seeking to procure specialized GPS surveying equipment through an Invitation for Bid solicitation. Specifically, the procurement involves six Carlson Brx7 GNSS receivers with smart antenna kits and five Carlson RT4 Cell Tablets with SurvPC software, carrying cases, keyboards, and RT4 complete pole mounts. Additional required items include software modules, bipods, GPS poles, reflector prisms, and aluminum telescopic poles. The procurement is brand-name specific, with only Carlson equipment accepted, and mandates that offerors must be Certified Carlson Centric Dealers. Key procurement dates include a February 16, 2024, deadline for submitting questions, and a proposal submission deadline of February 29, 2024, at 2:30 PM through the online procurement system at www.procurement.sc.gov. The initial contract period will run from March 20, 2024, through March 19, 2025, with a maximum contract duration of one year. Award will be made to the lowest responsible and responsive bidder, determined by summing extended prices, with unit prices taking precedence.

The solicitation includes standard state procurement provisions requiring vendor registration, drug-free workplace certification, ethics compliance, and debarment certification. Vendors must provide financial statements, three comparable contract references, and business history documentation. Offerors must comply with South Carolina Code preferences for in-state vendors and South Carolina or US end-products. A 2% nonresident taxpayer withholding requirement applies for nonresidents conducting business in South Carolina. Delivery of all equipment must be made to SCDOT Headquarters at 955 Park Street, Columbia, SC 29201, within thirty days of the purchase order. On-site training at SCDOT facilities in Columbia is required and must be conducted by a Certified Carlson Centric Dealer. The contract includes provisions for termination for convenience and potential price adjustments limited by the Producer Price Index, subject to adequate justification. Pricing will remain fixed for the contract duration, with payments processed electronically following invoice submission.