GPLS City Directories Imaging

Purpose of Procurement Pursuant to the State Purchasing Act (Official Code of Georgia Annotated 50-5-50 et seq.), this electronic Request for Quotes (eRFQ) is being issued to establish a contract with one or more qualified suppliers who will provide GPLS City Directories Printing to the The Board of Regents - University System of Georgia (hereinafter, the State Entity) as further described in this eRFQ. GPLS seeks quotes from reputable digital imaging vendors possessing strong experience working with archival, bound, and otherwise unique or irreplaceable materials, for single-page digital capture of 184 volumes of bound city directories--138,770 pages in total--hailing from nine holding institutions. Volumes were locally assessed for condition using the following criteria: 22 listed in Poor condition (weak or no binding; loose pages); 8 listed in Fair condition (fragile binding or limited flexibility); 155 listed in Good condition (binding is stable and flexible). Required digitized output files include the following, to be delivered on an appropriately-sized external hard drive: 400dpi, 24-bit, color, single-page TIFF files; Multipage, uncompressed, OCR PDF/A files by volume; Multipage, compressed, OCR PDF files by volume; UTF-8 full text files by volume. Overview of the eRFQ Process The objective of the eRFQ is to select one or more qualified suppliers to provide the goods and/or services outlined in this eRFQ to the State Entity. This eRFQ process will be conducted to gather and evaluate responses from supplier for potential award. All qualified suppliers are invited to participate by submitting responses, as further defined below. After evaluating all suppliers¿ responses received prior to the closing date of this eRFQ and resolution of any contract exceptions, the preliminary results of the eRFQ process will be publicly announced, including the names of all participating suppliers and the evaluation results. Subject to the protest process, final contract award(s) will be publicly announced thereafter.