Gorman-Rupp Parts

Sarasota County is pursuing a sole source procurement for Gorman-Rupp parts through Tencarva Machinery Company LLC dba Hudson Pump & Equipment, specifically for municipal sewage lift stations and treatment plant components. The procurement focuses on obtaining manufacturer-supplied parts to repair and replace existing self-priming pumps used in county utility infrastructure. The solicitation number is 2024-ISS-327, with an initial contract period from December 6, 2018, to December 5, 2024. Key procurement dates include October 30, 2024, as the deadline for questions and October 31, 2024, at 5:00 pm as the response deadline. Responses must be submitted electronically through the ProcureNow portal. The county maintains the right to cancel the sole source procurement if other vendors can demonstrate equivalent product capabilities. Vendors interested in challenging the sole source status must complete an Intent to Sole Source Response form and provide supporting documentation demonstrating their ability to supply comparable Gorman-Rupp parts and services.

The procurement has an estimated annual expenditure of $50,000, with a cumulative amount not to exceed $100,000. Hudson Pump & Equipment is currently designated as the sole authorized distributor for Gorman-Rupp wastewater equipment in most of Florida, with an exclusive distribution territory excluding specific panhandle counties. The procurement is justified by the existing infrastructure's dependency on Gorman-Rupp products, where changing brands would necessitate comprehensive engineering redesign and remodeling. Vendor qualifications include compliance with E-Verify requirements, public records regulations, and restrictions on contracting with scrutinized companies. The procurement allows Sarasota County Utility Operations staff to perform corrective maintenance, purchase replacement parts, and install new pumps when existing equipment is beyond repair. No specific set-aside designations or disadvantaged enterprise requirements were explicitly mentioned in the solicitation documents.