Golf course maintenance equipment, purchase of

Palm Beach County Purchasing Department issued Invitation for Bid #17-060/CC on May 12, 2017, for the purchase of golf course turf maintenance equipment to be delivered to five county-owned golf courses: John Prince Golf Learning Center, Okeeheelee Golf Course, Park Ridge Golf Course, Southwinds Golf Course, and Osprey Point Golf Course. The solicitation comprises six lots containing various equipment items including greens rollers, zero-turn mowers, small utility vehicles, rough mowers, tractors, a top dresser, an aerifier, and a reel grinder, with total quantities ranging from one to four units per item depending on lot and golf course requirements. Bids were due on June 8, 2017, at 4:00 p.m. local time, and the successful bidder must deliver all equipment within 60 calendar days of purchase order receipt during normal business hours (8:00 a.m. to 2:30 p.m.), with 24-hour advance notice required. Pricing must be submitted as firm, fixed unit prices with bids remaining valid for 90 days from submission, and the County reserves the right to award lots individually based on the lowest responsive, responsible bid per lot. Bidders may propose manufacturer-specified brands or approved equal alternatives, with detailed descriptive literature required to demonstrate equipment specifications compliance. The successful bidder must maintain Commercial General Liability Insurance ($500,000 minimum), Business Auto Liability Insurance ($500,000 minimum), and Workers' Compensation Insurance per Florida statute, with Palm Beach County named as additional insured, and all equipment must include a minimum three-year full warranty covering parts, labor, and transportation, with replacement units provided within 48 hours for warranty repairs exceeding two days.

A minimum 15 percent Small Business Enterprise (SBE) participation goal applies to all lots, with award preferences given to responsive local bidders within specified cost thresholds. No incumbent vendors or current contractors are identified in the solicitation documents. F.O.B. destination applies, with the successful bidder bearing all transportation charges and liability. Payment is contingent upon County inspection and acceptance of delivered equipment in full compliance with specifications. The solicitation does not specify an overall budget range or award value; however, the scope of equipment across multiple golf courses and the requirement for multiple units suggests a substantial procurement requiring significant capital investment from the successful vendor.