Golf Course Irrigation Design for Tex Consolver Golf Course and Auburn Hills Golf Course

The City of Wichita, Kansas, Park and Recreation Department is issuing a Request for Proposal (RFP) for golf course irrigation design services for two municipal facilities: Tex Consolver Golf Course and Auburn Hills Golf Course, located in Sedgwick County. The procurement seeks comprehensive professional design and project management services including site visits, preliminary system layouts, complete irrigation system design with 2-wire control systems and HDPE piping, detailed specifications, installation details, bid assistance, construction supervision, record drawing generation, central computer programming, and contractor compliance verification. Both golf courses require complete replacement of irrigation heads and piping systems that are over 25 years old, while existing pumps and motors utilizing well water will remain functional. Qualified respondents must demonstrate a minimum of five years of experience in similar irrigation design services, understanding of industry standards, Kansas Secretary of State registration, and capacity to obtain required bonds and insurance. The RFP evaluation criteria allocate points as follows: ability to meet proposal terms and conditions (10%), project understanding and presentation (30%), technical qualifications and resources (30%), references and past performance (10%), cost (10%), and Small & Emerging Business Enterprise (S/EBE) Program participation (10%), with interviews at the Selection Committee's discretion. The RFP was posted on April 3, 2026, with questions due by 5:00 p.m. on April 15, 2026, and electronic proposal responses due by 10:00 a.m. on May 1, 2026, followed by an estimated 60 to 90-day evaluation period with City Council approval anticipated in June 2026 and project commencement targeted for Fall/Winter 2026 with Spring 2027 completion.

The City of Wichita has designated the Small & Emerging Business Enterprise (S/EBE) Program as an evaluation criterion, allocating 10% of total evaluation points to S/EBE participation, though this does not constitute a mandatory set-aside restriction. All respondents must comply with federal, state, and local laws and obtain professional liability insurance of $1,000,000 per claim and annual aggregate, along with Commercial General Liability coverage ($1,000,000 each occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000), Workers' Compensation (statutory), and Employers Liability ($1,000,000), with the City named as primary and non-contributory additional insured. The contract term is one year with potential for mutual renewal, and either party may cancel with thirty days' written notice. Pricing shall be submitted as a not-to-exceed fee for professional services with proposed hourly billing rates and expected total hours required; however, the RFP does not specify a particular budget range or award value. The procurement is governed by Kansas law and subject to compliance with the Kansas Open Records Act, the City's mandatory contractual provisions, and an independent contractor addendum, with no assignment or delegation of services permitted without written City consent.