Golf Course Accessories & Supplies

Jackson County, Missouri is seeking qualified vendors to supply golf course accessories and supplies for the Parks and Recreation Department through an Invitation to Bid (ITB No. 26-010) for a twelve-month term contract with two optional twelve-month renewal extensions. The procurement encompasses six product categories: tee area items (ball washers, tee markers, water coolers, benches), green area items (golf flags, flagsticks, cups, bunker rakes), course marking items (yardage markers, hazard markers, signage), clubhouse products, golf range and practice area supplies, and miscellaneous items. Bidders must submit quotations as percentage discounts off Manufacturers Suggested Retail Prices for each category, with all unit prices including packaging, freight, fuel, delivery, and miscellaneous charges. The procurement requires delivery and performance in the Greater Kansas City Metropolitan Area, encompassing eight counties in Missouri and Kansas. Key deadlines include an Intent to Bid submission by 12:00 p.m. CDT on April 7, 2026, a question submission deadline of 5:00 p.m. CDT on March 31, 2026, and final bid submission by 2:00 p.m. CDT on April 7, 2026, through the Jackson County Bonfire Portal. All bids are binding for ninety calendar days following submission. Jackson County estimates annual spending of approximately $20,000 and reserves the right to split contract awards among multiple vendors; all-or-nothing bids are not accepted. Payment will be made within thirty days of the latest of proper delivery, county acceptance, or receipt of a correct invoice with the applicable Purchase Order number.

Bidders may self-identify as Disadvantaged Business Enterprises (DBE), Minority Business Enterprises (MBE), or Woman-Owned Business Enterprises (WBE) with appropriate supporting certifications, though no specific set-asides are designated for these categories. No incumbent vendors or current contractors are identified in the solicitation documents. All contractors must comply with Missouri law, register with the Missouri Secretary of State, maintain Missouri state residency tax compliance, and meet OSHA and federal, state, and local statutory requirements. The County provides preference to commodities manufactured or produced in Missouri when quality is equal or better and delivered price is the same or less. Successful bidders must provide a Certificate of Insurance within ten business days of award notification with commercial general liability coverage of $1,000,000 per occurrence and $2,000,000 annual aggregate, commercial automobile liability coverage of $1,000,000 combined single limit, workers' compensation coverage at statutory rates, and excess/umbrella liability coverage of $1,000,000 per occurrence and aggregate, with all policies naming Jackson County and its agencies as additional insureds and carried by insurers with A.M. Best ratings of "B+ V" or better. Price increases are prohibited for the first six months and thereafter are only permitted if applied to the general public with written documentation and county verification, and all orders must be shipped FOB Destination with the contractor bearing all freight charges.