1-Attachment A.pdf

Jackson County Missouri Invitation to Bid No. 26-010

A TERM AND SUPPLY CONTRACT for the furnishing of Golf Course Accessories & Supplies for use by Jackson County

Parks + Rec Department

A Contract between Jackson County Missouri ("County") and the undersigned ("Contractor"), collectively referred to as the "parties". The term "offer" as used herein refers to Contractor's offer made in response to this Bid

Number. The parties agree as follows in consideration of the mutual covenants contained herein.

This Contract shall be binding when it is signed by the County's Purchasing Officer and shall run from such date until the end of the 12th consecutive month from the month during which it first took effect unless it is sooner terminated in accord herewith.

This Contract consists of: (1) Contractor's offer, including those papers which Contractor submitted with or expressly incorporated in its offer as a part thereof, to the extent the terms of such papers were expressly or impliedly accepted by the County, or were modified in writing with the express or implied consent of the parties;

(2) written modification to this Contract signed by the County's Purchasing Officer and consented to expressly or impliedly by Contractor. This Contract represents the entire agreement between the parties in regard to this Bid

Number. All modifications to this Contract must be in writing signed by the County's Purchasing Officer.

The laws of the State of Missouri and Jackson County, Missouri, govern this Contract. This Contract shall be binding upon and to the benefit of the successor and assignees of the parties. The Contractor shall not assign this Contract or any monies payable hereunder without the prior written consent of the County. Contractor is an independent contractor of the County and shall indemnify the County for loss, damage, or liability which the

County incurs to the extent that such results proximately from the negligence or violation of Contractor or its employees, agents, or subcontractors.

In regard to any goods which are included in the sale hereunder, Contractor makes to the County the warranties provided in Article Two of the Uniform Commercial Code of the State of Missouri to the extent that they apply by the terms thereof.

The County gives each of its employees an employee identification card having thereon a photograph of the employee.

The County will not pay for any goods and/or services delivered by Contractor to any persons who did not present to Contractor at the time of delivery their County Identification Cards and who were not in fact authorized to receive delivery.

The County reserves the right to terminate this Contract for any reason upon at least 14 days written notice to

Contractor.

The parties may annually extend this Contract annually beyond its original term for a time, not to exceed 12 months, from the last day of the original term provided that the County's consent to such an extension and the extension does not involve changes in the specifications, terms and conditions, or increase in prices unless such changes or increases are provided for in said specifications, terms or conditions in effect at the expiration of the original term has been approved by the County Legislature.

The County will pay to Contractor the applicable pricing quoted by Contractor in its offer for any goods and/or services whose purchase was ordered by the County's Purchasing Officer in consequence of the County's acceptance of Contractor's offer. The County will make good faith effort to make payment within thirty (30) days after the latest of: (1) the date of proper delivery to the County; (2) the date of acceptance by the County; (3) the date when the receiving department has received from the Contractor a correct and complete invoice showing the pertinent

County Purchase Order Number(s). Payment may be withheld by the County to protect itself from actual or potential loss which has resulted or may result from the Contractor's non-performance of any of its duties required hereunder.

Contractor warrants that no officer or employee of the County, whether elected or appointed, shall in any manner whatsoever be interested in or receive any benefit from the profits or emoluments of this contract.

If the County awarded this Contract, would the Contractor sell under the prices and terms of this Contract to any

Municipal, County, Public Utility, Hospital, or Educational Institution having membership in the Mid-America

Council of Public Purchasing and located within the greater Kansas City Metropolitan Trade Area? (All deliveries are to be F.O.B. Destination and there shall be no obligation on the part of any member of such Council to utilize this Contract).

(Check one) Yes ____ No ____ Initials ______. Minimum order, if applicable$___________________________.

ALL PAGES OF THIS INVITATION TO BID ARE EXPRESSLY MADE A PART OF THIS CONTRACT. Signature of vendor as indicated below MUST BE COMPLETED before contract can be awarded:

CONTRACTOR'S NAME: __________________________________________________ PHONE NO: _______________________

ADDRESS: ______________________________________________________________ FAX NO: _________________________

NAME OF AUTHORIZED AGENT (print or type): ______________________________ DATE: __________________________

SIGNATURE OF AUTHORIZED AGENT: ____________________________________ TITLE: __________________________

EMAIL ADDRESS OF AUTHORIZED AGENT: ____________________________________________________________________________

FEDERAL ID NO: _____________________________ and/or SOCIAL SECURITY NO: ________________________________

CHECK IF APPLICABLE: DISADVANTAGED BUSINESS ENTERPRISE (DBE): _____ MINORITY BUSINESS ENTERPRISE (MBE): ______

WOMAN OWNED (WBE): ______

JACKSON COUNTY MISSOURI BY CHERYL L. COLTER, INTERIM DIRECTOR OF FINANCE AND PURCHASING

SIGNATURE OF CHERYL L. COLTER: ____________________________________ DATE: ________________________

AFFIDAVIT

STATE OF ______________________ )

) SS.

COUNTY OF ____________________ )

_________________________________of the city of ________________________________ County of ____________________ State of __________________being duly sworn on her or his oath, deposes and says;

1. That I am the _________________________ (Title of Affiant) of __________________________________(Name of Bidder) and have been authorized by said Bidder to make this Affidavit upon my best information and belief, after reasonable inquiry as to the representations herein.

2. No Officer, Agent or Employee of Jackson County, Missouri is financially interested directly or indirectly what Bidder is offering to sell to the County pursuant to this Invitation (though no representation is made regarding potential ownership of publicly traded stock of bidder).

3. If Bidder were awarded any contract, job, work or service for Jackson County, Missouri, no Officer, Agent or Employee of the

County would be interested in or receive any benefit from the profit or emolument of such.

4. Either Bidder is duly listed and assessed on the tax rolls of Jackson County, Missouri and is not delinquent in the payment of any taxes due to the County or Bidder did not have on December 31, 2025, any property subject to taxation by the County and if bidder is duly listed and assessed on the tax rolls of Jackson County, Missouri, bidder agrees to permit an audit of its records, if requested by the Jackson County Director of Assessment, as they relate to the assessment of Business Personal Property.

5. Bidder has not participated in collusion or committed any act in restraint of trade, directly or indirectly, which bears upon anyone's response or lack of response to the Invitation.

6. Bidder certifies and warrants that Bidder or Bidder's firm/organization is not listed on the General Services Administration's Report of Debarred and/or Suspended Parties.

7. Bidder certifies and affirms its enrollment and participation in a federal work authorization program with respect to the employees working in connection with the contracted services.

8. Bidder certifies and affirms that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services.

_______________________________ (Name of Bidder)

By: ____________________________ (Signature of Affiant)

_______________________________ (Title of Affiant)

Subscribed and sworn to before me this ______ day of _________________, 20____

NOTARY PUBLIC in and for the County of _______________________________(SEAL)

State of _____________________________

My Commission Expires: ______________________________________________

OFFICE OF THE COUNTY AUDITOR

COMPLIANCE REVIEW OFFICE

415 E 12TH STREET, 2ND FLOOR

KANSAS CITY, MISSOURI 64106

(816) 881-3302

FAX (816) 881-3340

COMPLIANCE@JACKSONGOV.ORG

WWW.JACKSONGOV.ORG/AUDITOR

CERTIFICATE OF COMPLIANCE NOTICE:

All vendors doing business with Jackson County are required to obtain a Certificate of Compliance issued by the Jackson County Compliance Review Office.

A Certificate of Compliance is required to be submitted with any bid response.

Failure to comply with this requirement may result in the REJECTION of a bid.

Vendors may complete a

Certificate of Compliance Application by visiting https://www.jacksongov.org/Government/Departments/Com pliance-Review-Office/Certificate-of-Compliance

A Certificate of Compliance will certify that vendors meet the following requirements:

1. Are duly listed and assessed on the tax rolls of Jackson County and are not delinquent in the payment of any taxes due to the County, or do not have on December 31st of the previous year any property subject to taxation by Jackson

County.

2. Attest and agree to Chapter 6 of the Jackson County Code which prohibits discriminatory practices and promotes Equal Employment Opportunity by contractors doing business with Jackson County.

Certificate of Compliance Application must be submitted five (5) business days prior to a bid response deadline to allow sufficient time to process. A Certificate of

Compliance is not guaranteed if this timeline is not met.

QUESTIONS? Email compliance@jacksongov.org mailto:COMPLIANCE@JACKSONGOV.ORG http://www.jacksongov.org/AUDITOR https://www.jacksongov.org/Government/Departments/Compliance-Review-Office/Certificate-of-Compliance https://www.jacksongov.org/Government/Departments/Compliance-Review-Office/Certificate-of-Compliance mailto:compliance@jacksongov.org

ACKNOWLEDGMENT OF RECEIPT OF ADDENDA

We acknowledge the receipt of Addenda No(s) ______________ for this ITB. We understand that additional addenda may be issued up until the Question Response Deadline of March 31, 2026, and we will be responsible for checking the Bonfire Portal regularly for any new addenda issued.

Signature of Respondent Date

Company Name

Address

City, State, and Zip Phone

STATEMENT OF CONTRACTOR'S QUALIFICATIONS

(Complete in full, Use attachments if necessary)

Name of Bidder:

Address with Zip Code:

Federal Tax I.D. Number:

Check One: Corporation Partnership Sole Proprietorship If SOLE PROPRIETORSHIP, state name, address, and phone number of owner:

If CORPORATION:

Date of Incorporation:

Name of State(s) in which incorporated:

President's Name:

Vice-President's Name:

Secretary's Name:

Treasurer's Name:

If PARTNERSHIP:

Is the Partnership: General Limited Association (Check one)

Date of Organization:

Name and addresses of all partners:

1.

2.

3.

GENERAL INFORMATION:

Percent of work to be done under the proposed contract by your own staff:

No. of Permanent Employees:

Geographical Limits of Operation:

No. of years in business:

Have you ever done business under a different name: Yes No (Check one) If Yes, give Name and Location:

Has contractor ever withdrawn or defaulted on a contractual obligation: Yes No (Check one) If Yes, state where and why:

STATEMENT OF CONTRACTOR'S QUALIFICATIONS - Continued

Has Contractor ever been sued for breach of any contract? Yes No (Check one) If Yes, Explain:

List Completed Contracts within the Past Three Years, Including Amount of Each:

List of Current Contracts, Including Amount of Each:

Customer Reference (state name, address, and phone number):

List each subcontractor you plan to use if awarded the contract. If no, so state.

SUBCONTRACTOR'S NAME & PHONE

ITEM OF WORK $ AMOUNT OF CONTRACT MBE/WBE

State any other relevant information concerning Contractor's history, credentials, responsibility, and capabilities (If none, so state):

DBE STATUS Indicate status claimed:

1. Minority Owned Business (MBE) YES____ NO____

African American____ Latino____ Native American____ Asian____ Pacific Islander____

2. Woman Owned Business (WBE) YES____ NO____

3. Small Business YES____ NO____

For consideration as an MBE, WBE or Small Business, a copy of any governmental entity or Minority Supplier Council certification must be attached.

Prepared by (print or type):

Title:

Signature:

Date:

Bidder: __________________________ Jackson County, Missouri Invitation to Bid No. 26-010

Bidder's Quotation Sheet

Golf Course Accessories & Supplies All unit prices must include packaging, freight, fuel, delivery and all other miscellaneous charges

Please refer to paragraph 5.0 of the ITB 26-010 Specification Sheet for examples in each of the following areas.

Percentage (%) Discount of Manufacturers Suggested Retail Price listed in Manufacturers Catalog: Tee Area Items:__________________________%

Percentage (%) Discount of Manufacturers Suggested Retail Price listed in Manufacturers Catalog: Green Area Items:_______________________%

Percentage (%) Discount of Manufacturers Suggested Retail Price listed in Manufacturers Catalog: Course Marking Items:__________________%

Percentage (%) Discount of Manufacturers Suggested Retail Price listed in Manufacturers Catalog: Club House Items:______________________%

Percentage (%) Discount of Manufacturers Suggested Retail Price listed in Manufacturers Catalog: Golf Range & Practice Area Items:_______%

Percentage (%) Discount of Manufacturers Suggested Retail Price listed in Manufacturers Catalog: Miscellaneous Items:___________________%

SIGNATURE: DATE:

NAME: PHONE:

TITLE: MOBILE:

EMAIL ADDRESS:

COMPANY NAME:

Exhibit F

BIDDER'S EXCEPTIONS

TO

SPECIFICATIONS

OF

JACKSON COUNTY, MISSOURI INVITATION TO BID NO. 26-010

Golf Course Accessories & Supplies

Bidder’s attention is directed to Paragraph 4 of the General Conditions of this Invitation to Bid. READ THIS PARAGRAPH

CAREFULLY.

The following exceptions to the Specifications of Invitation to Bid No. 26-010 are requested by the undersigned Bidder: (Use additional pages as necessary.)

REFERENCE

PARA # & PAGE #

EXCEPTION REQUESTED

Name of Firm:

Signature of Bidder: