Golf Concession - Food

The City of Madison Parks Department is seeking a food concession supplier for four municipal golf courses: Glenway, Monona, Odana Hills, and Yahara Hills through a Request for Quotation (RFQ) numbered 4702-0-2018-BP. The procurement involves supplying a comprehensive range of food items across 104 line items, including baked goods, candy, snacks, proteins, cheeses, frozen appetizers, produce, condiments, seasonings, dressings, and food service supplies like gloves, straws, and packaging materials. Bidders must commit to delivering orders within 24 hours of placement with no minimum order requirements, and all pricing must be submitted on Form A with individual item bids. The City will evaluate bids based on multiple factors including cost, quality, past performance, service reputation, and warranty, with a preference for selecting the most advantageous proposal. The solicitation was released on January 18, 2018, with a submission deadline of February 1, 2018, at 2:00 PM CST. Quotes can be submitted via email to bids@cityofmadison.com, mail to the Purchasing Services office, or fax to (608) 266-5948. Technical questions should be directed to Ryan Brinza in the Parks Department, while procedural questions should be addressed to Brian Pittelli in Purchasing Services.

The RFQ includes a local vendor preference policy that grants scoring advantages to registered local suppliers as of the bid due date. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the solicitation appears open to various vendors capable of meeting the specified requirements. Quotes submitted will remain binding for 90 days following the due date, and the City reserves the right to award the contract to the most responsive and responsible bidder. No specific budget range or award value is detailed in the provided documentation, nor are any incumbent vendors identified. The procurement covers food supply for all four municipal golf courses, with delivery terms specified as FOB Madison and pricing to be submitted on the included Form A. Bidders are permitted to propose substitutes for specified items, provided they can document equivalent specifications. The comprehensive nature of the procurement suggests a potentially significant annual contract for food service supplies across the city's golf course concession operations.