Golf Cart Repairs at Richmond SSLC

The Texas Health and Human Services Commission and Department of State Health Services are requesting bids for golf cart repair and maintenance services at Richmond State Supported Living Center, with proposals due July 21, 2026, and a questions deadline of July 14, 2026. The contractor must be located within twenty miles of the Richmond facility.

Scope includes routine preventative maintenance, oil changes, tire rotation, brake and suspension work, electrical system repairs, and parts procurement for commercial golf carts. The contractor must respond to service calls within four hours during regular business hours (Monday–Friday, 8 a.m. to 5 p.m. Central Time) and within one hour for emergency calls. Bidders must submit three verifiable references for similar services within the last three years and demonstrate a minimum of three years of relevant experience, with assigned personnel having at least one year of relevant experience. Pricing must be firm, fixed rates on Exhibit C covering all labor, equipment, materials, and supplies; contractors may bid parts not specifically listed at a markup not to exceed 20 percent. Price adjustments are permitted only with agency approval and must correlate with the Consumer Price Index or federal minimum wage increases with supporting documentation.

Historical spending for similar services is $45,000 for the period September 1, 2025, through August 31, 2026. The initial contract term runs from September 1, 2026, through August 31, 2027, with an optional one-year extension at the agency's discretion. No volume or usage is guaranteed. The contractor must obtain comprehensive background checks on all personnel, maintain workers' compensation insurance, commercial general liability ($1 million per occurrence / $2 million aggregate), commercial automobile liability ($1 million), professional liability ($1 million), and umbrella liability ($1 million), and provide 24-hour contact information for at least two personnel. Mandatory submission documents include Exhibit A (HHS Solicitation Affirmations), Exhibit C (Pricing Sheet), and Exhibit D (Bidder Reference Form); failure to submit results in disqualification. Bids are submitted electronically to the Procurement and Contracting Services office at 1100 W. 49th Street, Austin, Texas 78751. Payment follows the Texas Prompt Payment Act.