Golf Cart Rentals for University Ridge GC 2024-UWMSN-00510-RFP

The University of Wisconsin-Madison is seeking bids for golf cart and utility vehicle rentals at University Ridge Golf Club through a Request for Proposal (RFP) numbered 2024-UWMSN-00510-RFP. The procurement involves leasing a total of 88 vehicles for a six-month period annually over a four-year contract term, including 80 golf cars with GPS, 2 utility vehicles, 2 six-passenger vehicles, 2 beverage cars, and 2 utility vehicles with range picker enclosures. Bidders must submit proposals through the ShopUW+ online platform, with solicitation information becoming available on December 20th, 2023, at 10:00 AM Central Time. The proposal requires detailed unit pricing for each vehicle category, with costs extended across the four-year period. Manufacturers must have been past members of the International Lifting and Tire Association (ILTVA) as of November 1, 2012, and must have had representatives in the Consensus Body for standardizing golf cars through the Outdoor Power Equipment Institute (OPEI). Proposals must include complete specifications and photographs, and the final submission deadline is January 17th, 2024. Any questions regarding the RFP should be directed to Marty Rostermundt at marty.rostermundt@wisc.edu.

The lease includes comprehensive maintenance provisions, covering preventive maintenance, warranty repairs, recalls, updates, routine monthly service inspections, and replacement of parts due to normal wear and tear at no additional charge. Damage or abuse repairs will be paid by the University within ten working days of service calls. While the RFP does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises, bidders will need to demonstrate technical capability and financial stability to fulfill the contract requirements. The solicitation does not provide specific information about incumbent vendors or existing infrastructure requirements. The cost proposal form suggests that bidders must carefully itemize their pricing, with the understanding that costs not specifically identified will not be compensated under the awarded contract. While a precise budget range is not disclosed, the comprehensive nature of the lease and the significant number of vehicles indicate a substantial contract value. Potential vendors should carefully review all specifications and be prepared to provide detailed documentation of their vehicles' capabilities and maintenance protocols.