Golf Cart Parts and Repair Services

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bid (IFB) No. HHS0016474 for Golf Cart Parts and Repair Services for the Richmond State Supported Living Center (SSLC), located in Fort Bend County. The procurement seeks a contractor to provide comprehensive maintenance and repair services for golf carts, including routine preventative maintenance, oil changes, tire rotations, brake work, suspension repairs, and electrical system services. Bidders must be located within 20 miles of the Richmond SSLC facility and demonstrate at least four years of relevant experience, with personnel having a minimum of three years of experience. The contractor must provide authentic new parts, respond to service calls within four hours during regular business hours (8 a.m. to 5 p.m. Central Time), and handle emergency services within one hour of notification. The solicitation was posted on July 14, 2025, with questions due by July 17, 2025, and bid responses required by July 30, 2025, at 10:30 AM Central Time. Evaluation criteria will focus on the bidder's ability to meet specifications, performance delivery requirements, and price, with the award made to the bidder providing the best value to the State of Texas.

The procurement does not mandate a Historically Underutilized Business (HUB) Subcontracting Plan, though HUB participation is encouraged. The contract establishes a blanket order with a total budget of $45,000.00 for fiscal year 2026, covering the period from September 1, 2025, to August 31, 2026. Bidders must submit three verifiable references for similar contracts within the last two years and ensure all personnel are at least 18 years old. The contract includes comprehensive warranty provisions, with labor services guaranteed for twelve months and replacement parts warranting at least the manufacturer's standard warranty. Invoicing requirements mandate detailed documentation, including vendor name, purchase order number, and contact details, with invoices to be emailed to 712accounting@hhs.texas.gov. The pricing must be firm and fixed for the contract term, with unit prices to be submitted on the Exhibit C Pricing Sheet. Both HHSC and the Department of State Health Services (DSHS) will be entitled to utilize the resulting contract, with potential price adjustments based on the Consumer Price Index (CPI) for contracts with renewal options.