ESBD_435025_1752505505126_HHS0016474 - Exhibit D - Scope of Work.pdf
PDF 92 KB Posted
- Attached to
- Golf Cart Parts and Repair Services
- Solicitation number
- HHS0016474
- Issued by
- Fort Bend County, Texas
About this file
This document is an Exhibit D - Scope of Work for the Texas Health and Human Services (HHS) Agency, specifically for the Richmond State Supported Living Center (SSLC), seeking Golf Cart maintenance and repair services. The contract will run from September 1, 2025, to August 31, 2026, with the contractor responsible for providing routine preventative maintenance including oil changes, tire rotations, brake work, suspension repairs, and electrical system services for golf carts. The contractor must provide authentic new parts, respond to service calls within four hours during regular business hours (8 a.m. to 5 p.m. Central Time), and be prepared to handle emergency services within one hour of notification.
The contractor must be located within twenty miles of the Richmond SSLC facility and meet specific experience requirements, including having at least four years of relevant experience and personnel with a minimum of three years of experience. The contractor must submit three verifiable references for similar contracts within the last two years, and all personnel must be at least 18 years old. Invoices must be emailed to 712accounting@hhs.texas.gov and include detailed information such as vendor name, purchase order number, and contact details. The contract includes warranty provisions, with labor services guaranteed for twelve months and replacement parts warranting at least the manufacturer's standard warranty.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
HHS0016474
Exhibit D – Scope of Work
• Purpose: The Richmond SSLC is seeking Golf Cart minor repairs, minor maintenance, and oil changes to Golf Carts as well as purchasing parts to be installed by facility.
• Initial Contract Term:
Any contract resulting from this IFB will begin September 1, 2025, and expire August 31, 2026.
• Services to be performed:
o The contractor shall be responsible for providing routine preventative maintenance and repair to Golf Cart that includes, but is not limited to:
Oil changes and lube
Tire rotation
Work on brakes, suspension, electrical systems
Other repairs normal and customary for maintenance of a commercial Golf Cart o The contractor shall be able to provide authenticity of all new parts.
Parts will include but not limited to onboard battery chargers, batteries, brake pads, speed controls tires, seat belts etc. The vendor is requested to assist and supply equipment to load/unload vehicles in for repair.
• Refurbished parts are not allowed unless they have been approved by the facility.
Parts and Labor Warranty:
a) Labor services shall have at minimum, a “twelve (12) month” warranty from the date services are completed.
b) Warranty for replacement parts shall be at minimum the part manufacturer’s warranty.
• Performance Schedule
Contractor shall perform contracted services, including any minor adjustment call-back services, Monday through Friday between the hours of 8 a.m. and 5 p.m.
(Central Time). Contractor shall not interfere with normal flow of HHS Agency business at the service location.
Contractor shall respond to all service calls within four (4) hours of HHS Agency request unless the Response Deadline is extended by the HHS Agency Contract Manager.
Services Outside Regular Business Hours
Any services performed outside of regular business hours (8 a.m. to 5 p.m. Central Time) must be requested and/or approved in writing by the HHS Agency Contract Manager and must be invoiced at the rate stated for Outside Regular Business Hours.
Services performed outside of the regular service hours without prior approval will be at Contractor’s own risk and must be billed at the established Regular Business Hours service rate.
Emergencies: The HHS Agency reserves the right to declare any necessary work within the Scope of Services to be an emergency during regular service hours or outside regular service hours and will request emergency services in writing.
Contractor shall respond on-site to a request for emergency services within one (1) hour of notification and continue work until the services requested are complete to the satisfaction of the HHS Agency.
Minimum Experience and Qualifications
These minimum requirements apply to the Contractor and Contractor’s personnel and any Subcontractor and Subcontractor’s personnel.
• Bidder shall submit documentation of experience and qualifications with Response.
The Bidder shall have relevant experience required for the performance of the services as outlined in this IFB. The minimum experience required is 4 years.
a) The Bidder’s personnel to be assigned to perform the services must be fully trained and, at minimum, have 3 years’ relevant experience.
b) All Contractor or Subcontractor personnel assigned to perform the services must be at least 18 years of age.
c) The Bidder must provide a minimum of three (3) verifiable references for current or previous contracts of the same size and for similar or same services within the last 2 years.
The Contractor(s) is solely responsible for the performance of all services and requirements referenced below.
Contractor will not be relieved of its obligations for any nonperformance by its employees or Subcontractor(s).
a) Contractor shall dispose of scrap tires in accordance with all local, state and federal regulations.
b) The Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any court or administrative bodies or tribunals in any matter affecting the performance of the Contract including, if applicable, workers’ compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations.
• The contractor shall be located twenty (20) miles from Richmond SSLC, 2100 Preston Richmond, TX 77469
• Invoice requirements:
o Email to 712accounting@hhs.texas.gov o A description of the goods or services, in sufficient detail to identify the order which relates to the invoice o Vendor name as it appears on the purchase order o Remit-to address o Complete purchase order number o Telephone number o Email address mailto:712accounting@hhs.texas.gov
| Initial Contract Term: |
| Performance Schedule |
| Services Outside Regular Business Hours |
| Minimum Experience and Qualifications |
| c) The Bidder must provide a minimum of three (3) verifiable references for current or previous contracts of the same size and for similar or same services within the last 2 years. |
File details come from the government source that posted it. Updated .