Gold-Leaf Lettering for Fire Apparatus

The City of Pasadena Fire Department is seeking proposals for specialized gold-leafing and pinstriping services for its fire apparatus, including ladder trucks, fire engines, rescue ambulances, and specialized rescue vehicles. The project requires a contractor to perform comprehensive gold-leaf work involving masking, sanding, and removal of existing gold leaf, followed by re-application using 23 carat gold. Potential bidders must demonstrate at least 10 years of experience in gold leaf, pinstripe, and lettering work, and provide three references, including one from another Fire Department. The bid is set to be released on April 25, 2024, with formal submissions due by 3:00 pm on May 14, 2024. The contract will have an initial five-year term, with an estimated 50-hour scope of work that requires contractors to respond to job requests within two business days and complete gold-leaf work within specific timeframes: 5 business days for rescue ambulances or fire engines, and 10 business days for ladder trucks or specialized apparatus. Contractors must be able to perform work at two Pasadena Fire Stations during normal business hours and will be required to provide a three-year material and workmanship limited warranty.

While specific set-aside designations are not explicitly detailed in the documentation, the procurement process includes comprehensive forms addressing workforce diversity and equal opportunity employment practices. The contract requires vendors to complete various forms including a Vendor Questionnaire, Project Workforce Utilization form, and Current Permanent Workforce Utilization form, which suggest a commitment to inclusive procurement practices. Bidders must also complete a Unique Entity Identifier (UEI) form and provide documentation through SAM.gov. The contract includes standard protections for the city, such as Material and Labor Bonds and Faithful Performance Bonds, which guarantee the contractor's compliance and financial responsibility. Although specific budget ranges are not directly stated, the hourly rate must include labor, supplies, travel expenses, and all associated costs for gold-leaf lettering. The procurement documents indicate a comprehensive evaluation process that will assess not just pricing, but also technical capability, experience, and historical performance in similar specialized vehicle graphic restoration projects.