Glycol Install Removal and Recovery

Thompson School District R2-J in Larimer County, Colorado, is seeking a contractor for a glycol delivery and service project at Mountain View and Thompson Valley High Schools through a Request for Quote (RFQ) numbered GL-FAC-DB229. The procurement involves the comprehensive management of approximately 500-700 gallons of Poly Propylene Glycol, specifically requiring virgin, clear, and inhibited product, with services including installation, removal, and recovery. The solicitation mandates vendors provide a complete solution that encompasses delivery, installation, and coordinated logistics directly with the district's purchasing office. The quote is due by 2:00 P.M. on Wednesday, October 22, 2025, with the district planning to award to the lowest responsive and responsible bidder on an all-or-none basis. Key vendor requirements include maintaining comprehensive insurance coverage (worker's compensation, general liability, automotive liability), providing written warranty certificates, and committing to correct any service deficiencies within five business days. Evaluation criteria appear to center on pricing, service responsiveness, and overall vendor capability to meet the district's specific glycol management needs.

No specific set-aside designations or restrictions on respondent types are explicitly mentioned in the procurement documents. The district will utilize an F.O.B. Destination, Inside Delivery, and Freight Prepaid shipping method, with vendors expected to directly coordinate delivery and installation requirements with the district's purchasing office. While no specific budget range is disclosed, the procurement targets approximately 500-700 gallons of glycol, suggesting a moderate-scale project. The contract terms indicate pricing will remain fixed and firm throughout the contract duration, with the district reserving the right to adjust quantities based on project budget and operational needs. Invoicing is expected within 30 calendar days of delivery, and the successful vendor must submit a comprehensive proposal addressing all technical and logistical specifications outlined in the RFQ. Contact for additional information is Diana Birnbaum, who can be reached at diana.birnbaum@tsd.org or via phone at 970-613-6875.