Glass Whiteboards, Including Installation and Removal

The State of Maine Department of Administrative and Financial Services, specifically the Office of State Procurement Services acting on behalf of the Department of Defense, Veterans and Emergency Management, is seeking quotations for Ghent glass whiteboards with comprehensive installation and removal services for the Maine Emergency Management Agency (MEMA) in Augusta. The procurement involves acquiring 46 new glass whiteboards in four specific sizes: 7 units of 3'x4', 13 units of 4'x6', 24 units of 4'x8', and 2 units of 4'x8' with 2x2 grid graphics. The whiteboards must be 1/4" thick tempered low iron glass, magnetic, white in color, and comply with ANSI/BIFMA e3-2019 Furniture Sustainability Standard for LEVEL 2 certification. Installation services include removing 47 existing whiteboards and installing the new boards on sheetrock walls in Suite 2 of the MEMA facility. Quotations are due by October 9, 2025, at 4:00 p.m. local time through the state's e-Procurement system, with a strongly recommended but optional pre-bid facility walk-through scheduled for October 6th, 2025, at 8:00 a.m. The evaluation will be based on the lowest total contract amount, calculated by summing prices for whiteboards, installation, and removal services, with the state reserving the right to negotiate additional unit purchases at the bid price for six months after award.

There are no specific set-aside designations or restrictions on responding organizations mentioned in the procurement documents. Bidders must submit a detailed compliance checklist, marking each specification with an "X" and providing explanations for any exceptions or alternative equipment. The pricing must be FOB-Destination, inclusive of all shipping charges, with the state anticipating net 30 payment terms. While no incumbent vendors are explicitly identified, the procurement emphasizes transparency, requiring all questions to be submitted through the official Question and Answer link on the Solicitation Details View page, with responses publicly posted for all potential vendors to review. Vendors must provide complete technical specifications and justify any proposed alternatives that deviate from the stated requirements. Although a specific budget range is not disclosed, the procurement involves 46 whiteboards across multiple sizes, suggesting a moderate-value contract that would be suitable for office supply and installation vendors specializing in commercial and government facilities.