GJ27-128 BESD - District Internal Audit and Director Services

Box Elder School District is soliciting qualifications for internal audit services and an Audit Director through a Request for Small Purchases of Professional Service Providers and Consultants (RFSQ), with questions due November 10, 2026 at 3:00 p.m. MT and submissions due November 16, 2026 at 12:00 p.m. MT.

The selected independent auditor will direct and perform internal audit services under Utah Code 53G-7-402 and Utah State Board of Education Rule R277-113-4. The contractor will sit on and advise the District Audit Committee, recommend and establish an internal audit program, perform independent appraisals of internal control systems and operational efficiency, and ensure timely resolution of audit findings. The scope includes all school checking accounts, with audit work performed between November 1 and March 30 annually and reports completed by June 1. The contractor must travel among the district's 14 elementary and 9 secondary schools during 8 a.m. to 3 p.m. and attend evening Audit Committee meetings as needed, for an estimated 60 to 100 hours annually. Required insurance includes workers' compensation and employer's liability under the Workman's Compensation Act and basic business liability, along with indemnification of the district. Work papers must be retained for three years. Vendors must comply with the Utah Anti-Discrimination Act and Title VI and VII of the Civil Rights Act of 1964.

Procurement is limited to a maximum of $100,000 for professional services. The contract may extend up to five consecutive years, subject to annual Board evaluation and performance review. Work is performed at the district office in Brigham City, Utah, which serves 11,800 students. Evaluation weights are Cost of Audit/Comprehensive Not-To-Exceed Fee at 50%, Profile and Qualifications at 20%, Governmental and School Experience with References at 20%, and Proposed Procedures and Audit Outline at 10%. Cost proposals must include billing rates, estimated billable hours, other expenses, and a not-to-exceed fee inclusive of travel and per diem for each fiscal year; the lowest-cost proposal receives maximum points, with others scored proportionally. The most qualified vendor proceeds to direct negotiations under Administrative Rule R33-5-108. Compensation is billed in four installments, with the final 25 percent paid upon receipt of required audit reports.

Submissions go to Yvette Gunn at 960 S Main, Brigham City, UT 84302, and questions must be submitted through the Utah Public Procurement Place. Award notification is expected November 30, 2026. The Division of Purchasing is not the issuing or conducting unit, and contract award information must be requested from the designated contact.